Inventory Materials Management Assistant

Transformation Unit; Halifax; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

On site restaurant and café

Staff discounts

Nursery provision and family support

Car and cycle schemes

Flexible working

Employee assistance programme

Job summary

Calderdale and Huddersfield Solutions Ltd (CHS) at Calderdale Royal Hospital in Halifax is seeking an Inventory Materials Management Assistant to manage medical/surgical consumable stock and support the Materials Management Team. The role requires accuracy, pace, and a team-focused attitude in a clinical setting.

The post involves replenishment, use of stock systems, and collaboration with wards to ensure timely supply of items, with a focus on safe and efficient stock handling and customer

Qualifications

• GCSE passes including Maths and English are required.
• NVQ Level 3 in a customer-focused discipline is required.
• Willingness to undertake further study; Health and Safety COSHH knowledge.

Responsibilities

• Replenish goods in all areas using stock inventory systems and iProc.
• Maintain stock levels within agreed standards and rotate stock.
• Provide reports and act as a focal point for stock communications.
• Maintain materials management records for the client.
• Ensure procurement services are delivered cost-effectively.
• Collaborate with team and Procurement colleagues.
• Build strong relationships with Trust staff and customers.

Skills

Stock control

Customer service

Teamwork

Manual handling

Education

GCSE Maths & English

NVQ Level 3

CILT Qualification

Tools

Oracle iProc

Stock inventory systems

Hand held data capture devices

Job description

Employer Calderdale and Huddersfield Solutions Ltd Employer type NHS Site Calderdale Royal Hospital Town Halifax Salary £27,815 per annum, pro rata Salary period Yearly Closing 13/09/2026 23:59 Interview date 25/09/2026

Inventory Materials Management Assistant

CHS is able to offer a wide range of services. Our scale enables us to offer competitive rates and we have a long track record of providing high quality, customer-focused services.

We offer comprehensive estates, facilities management, medical engineering, catering solutions and procurement services supporting the provision of safe, effective healthcare to our communities. We are committed to delivering our Green Plan goals of reducing carbon emissions, air pollution, waste generation and improving recycling throughout delivery of our services. We also enable profit to go back into patient care.

CHS recognises that its staff are its greatest asset and that its business is its people. The company aims to create an environment and culture of openness, trust and honesty. We encourage and celebrate diversity because broader perspectives, skills, experience and knowledge will enrich and enhance the value we bring to each other, our clients, shareholders and other stakeholders.

Job overview

Due to internal staff rotation, we have an opportunity within our Inventory Materials Management Team for an Inventory Materials Management Assistant to help to develop and enhance the delivery of our patient focused services strategy. The post holder will work predominantly at CRH within Coronary Angio and Cardiology. This will play a vital role in ensuring that medical/surgical consumable stock is managed effectively. The post holder may also look after a small number of clinical areas outside of the inventory managed areas.

There is a requirement for manual handling and physical distribution of products. The need to work at pace whilst ensuring accuracy is critical to ensure clinical staff have the necessary medical/surgical clinical consumables to deliver healthcare.

Regular interaction with staff from all wards and departments is key so a friendly and can do attitude is required at all times. A team player is essential as the daily challenges will require an individual who has is flexible in their approach to the role.

The Person:

We are looking for someone ideally with experience of:

Working within a stock control based environment.

Understanding of the basics of stock replenishment.

Customer service and a friendly ‘can do’ attitude.

Working as part of a team in a time pressured environment

Any CHFT applicants need to be aware that it will involve joining on CHS T&Cs

Main duties of the job

As part of a locally based Materials Management Team the post holder will:

• On a routine regular basis, ensure that goods are replenished in all areas as required using both stock inventory management systems and oracle i-proc ordering systems.
• To ensure that stock is maintained at the appropriate level using hand held data capture devices and the putting away of all stock to agreed standards.
• Provide reports, specialist advice to customers and generally act as a focal point for all communication relating to ordered stock.
• Maintain appropriate materials management and stores records on behalf of the customer.
• Ensure that the services expected of the Procurement and Supplies Department are delivered in the most cost effective manner consistent with the agreed service standards.
• Work closely with other members in the Materials Management Team and with the Procurement and Supplies Department colleagues.
• Develop relationships with Trust colleagues.
• Build and maintain strong customer relationships.

Working for our organisation

Calderdale and Huddersfield Solutions Ltd (CHS) provides estates, facilities and procurement services to our partner organisation Calderdale and Huddersfield NHS Foundation Trust (CHFT) and other customers. We employ around 450 staff in a wide range of functions, ranging from cleaners, porters, retail and administrative staff to engineers and procurement specialists.

In addition to a competitive salary, unsocial hour payments where applicable and NEST pension employer/employee match scheme (up to 6% CHS contribution) we also offer a range of benefits as follows:

• Extensive range of discounts on-line and in store at all your favourite retail outlets
• On site restaurant (staff discount), Café and coffee bar serving Costa coffee and Retail shop
• On site Nursery provision and generous Maternity/Paternity and Adoption schemes
• Workforce benefit team to support with a range of childcare provision/out of school clubs
• Salary sacrifice car and cycle schemes (subject to certain criteria)
• Special leave policies
• Flexible working opportunities
• 24/7 Care First Employee Assistance scheme that provides:
  • Confidential counselling and support
  • Financial and legal help and advice
  • Chaplaincy Services, Chapel and Prayer rooms
  • Dedicated wellbeing hour each week

Detailed job description and main responsibilities

• Carry out a full materials management arrangement as appropriate in accordance with established procedures and timescales, ie the moving, handling, distribution, receipting and storage of goods to the relevant stock location.
• To review and maintain optimum stock levels for all products to be materially managed within inventory management system areas which will include both NHSSC stock and non-stock direct from suppliers.
• Generate non-stock orders via iProc and process supplementary ad-hoc orders in a timely and efficient manner. Ensure correct pricing by liaising with the Specialist Inventory Team.
• Undertake the receipt of non-stock deliveries from stores & prior to put away at the designated clinical area, ensure that adequate checks are made and that the delivery is correct in terms of quantity, quality and description.
• To take responsibility for corrective action in ‘stock-out’ situations ie sourcing an alternative product, liaising with NHSSC suppliers directly, moving stock internally between clinical areas within the inventory managed areas and escalating to the Specialist Inventory Team
• Responsible for maintaining stock levels and rotation of locally held stock as appropriate and ensure stock does not exceed its ‘use by’ date.
• To regularly (approximately 10 times per day) move NHS Supply Chain roll cages (up to 180kg) and boxes (up to 18kg), within ward/department areas.
• To work in an environment where interruptions will be encountered on a daily basis, eg where wards and departments make requests for urgently required products, which can vary between 1 and 6 different requests per day.

Person specification

Qualifications

• 4 passes at GCSE inc Maths & English
• NVQ level 3 in a customer focused discipline
• Willingness to undertake appropriate further study
• Health and Safety, COSHH, Risk Assessment, Moving and Handling awareness
• CILT Qualification

Knowledge

• Good written, verbal and analytical skills
• Ability to deal with customers courteously and effectively within clinical environments
• Good interpersonal skills
• Ability to use telephone in a professional confident manner
• Ability to lift goods, move trolleys from point of receipt to end user area’s i.e. wards or departments within the Trust site all in accordance with manual handling requirements
• Knowledge of Medical & Surgical products
• Understanding of logistics and NHS Supply chain
• Trust Standing Financial Instructions
• Local Purchasing
• Understanding of customer requirements pertinent to the healthcare industry
• Understanding of eCommerce

Experience

• Working knowledge of the principles of effective stock control (
• Knowledge of the principles of materials management
• Experience of main frame computer stock control systems and orders
• Proficient in the use of IT stock control systems
• Knowledge of barcodes and scanners for data capture
• Experience of introducing new systems and processes
• Introduction of value for money savings initiatives

Calderdale and Huddersfield Solutions (CHS) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. It’s important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. CHS will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

Candidates who require a Skilled Worker visa to work in the United Kingdom can determine the likelihood of obtaining a Certificate of Sponsorship for this position by assessing their circumstances against the criteria specified on theCheck if you need a UK visa - GOV.UK website. All applicants must review these criteria carefully to understand their eligibility for sponsorship.

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £54.40, Standard £26.40 or Basic £26.40) from your salary when you commence in post (including Internal staff). For Enhanced and Standard DBS checks you will also be required to participate in the DBS Update Service and pay the £16 cost per year. This is a condition of your employment.

If you have any questions please contact [e-mail] for assistance.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.