Inventory Management Deployment Officer

Dudley Group NHS Foundation Trust; Dudley; On-site; GBP 26,000 - 27,000; Full time

Job summary

The Dudley Group NHS Foundation Trust seeks an Inventory Management Deployment Officer to support IMS deployment and stock control across sites, reporting to the Scan4Safety Systems Manager. You will work with NHS Supply Chain and IMS suppliers to ensure accurate catalogues and smooth deployment.

Role involves maintaining IMS data integrity, documentation, training, and post-implementation support, with a focus on efficient stock handling and vendor liaison within the DGFT group.

Qualifications

• Diploma/NVQ3 IT or ECDL, or equivalent experience with IMS/procurement systems.
• Experience managing multiple projects simultaneously.
• Understanding of inventory management systems.
• Computer literate with MS Office and basic scheduling/ordering tools.
• Experience of working in the NHS and awareness of current issues.

Responsibilities

• Support the Head of Local Delivery & Group Scan4Safety Systems Manager in daily maintenance and integrity of the IMS data.
• Collaborate with NHS Supply Chain and IMS supplier to optimise project delivery.
• Manage catalogues to support IMS deployment and document related processes.
• Provide stock checking, system training and post-implementation support for IMS deployments.
• Perform materials management duties using IMS to check stock levels and re-order goods.

Skills

Project management

Inventory systems

MS Office

IMS reporting

NHS experience

Education

Diploma/NVQ3 IT or ECDL

Tools

IMS system

Microsoft Office

Access scheduling

Job description

Main area Procurement Grade NHS AfC: Band 3 Contract Permanent Hours

• Full time
• Part time

56.25 hours per week (available across multiple roles). At The Dudley Group, we understand the benefits of offering a range of flexible working options from day one of employment to support both employees and the Trust. Offering flexible working opportunities is one of the ways that the Trust aims to attract and retain a diverse workforce. Further information on the options available can be found via the link in the job advert.) Job ref 253-0926-8270626

Site Russells Hall Hospital Town Dudley Salary £25,760 - £27,476 Pro Rata Per Annum Salary period Yearly Closing 12/10/2026 23:59

Job overview

The Inventory Management Deployment Officer will be responsible for supporting the maintenance of the system and associated catalogues, in addition to implementing the solution into new areas, both for stock control and patient scanning, in liaison with the Scan4Safety Systems Manager.

The role will be specific to The Dudley Group NHS Foundation Trust (DGFT), however, will be part of the wider DGFT and Sandwell & West Birmingham NHS Trust Group Scan4Safety team.

Main duties of the job

The role is required to Support Head of Local Delivery & Group Scan4Safety Systems Manager in the daily maintenance, accuracy and integrity of the Trust’s IMS system. It involves w orking closely with and under the supervision of the Head of Local Delivery & Group Scan4Safety Systems Manager and NHS Supply Chain colleagues to work collaboratively with Trust stakeholders to manage the development and maintenance of catalogues to support the IMS deployment. To s upport the Head of Local Delivery with all process and business documentation for the IMS solution and be r esponsible for the accuracy and integrity of the Trust’s IMS data, liaising with suppliers and customers as required, including t aking an active role in the IMS deployment project, managing key project tasks. To s upport departments relevant to the IMS with actions required for deployment, including stock checking, system training and post-implementation support. As well as to c onduct materials management duties for areas as needed, utilising the IMS technology to check stock levels and re-order goods, as well as to p ut away stock into storerooms as required, ensuring the Trust’s standardised ward stock process is followed.

E ngagement of stakeholders such as NHS Supply Chain and the IMS supplier to optimise the project delivery and w ork with the Group Scan4Safety Systems Manager, providing them with support as needed in the effective management of the IMS programme.

Working for our organisation

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of “excellent health care, improved health for all”. We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.

As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.

Detailed job description and main responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.

Person specification

Qualifications and Education

• Diploma/NVQ3 IT information/ ECDL (European Computer Driving License or relevant experience with IMS / procurement systems.

Experience

• Can manage multiple projects simultaneously, can prioritise well and enjoys working on complex projects
• Understanding of inventory management systems
• Computer literate and detailed knowledge of basic computer packages e.g. Microsoft Office, Internet and Access based equipment scheduling and ordering systems
• Ability to produce reports from the IMS system
• Experience of working within the NHS and an understanding of current issues

Knowledge and Training

• Experience of project management activity
• Knowledge of additional procurement systems

In line with UK Home Office rules, Band 2 clinical and non‑clinical roles, and Band 3 non‑clinical roles, are not eligible for visa sponsorship.

Non‑clinical roles at Agenda for Change Bands 7–9 that meet the required skill level (RQF 6) and salary threshold are eligible for sponsorship.

The Trust will also accept applications from candidates who can evidence their existing right to work in the UK or who hold an alternative eligible visa.

RECRUITMENT EQUALITY STATEMENT

We are committed to equal opportunities and want to ensure our workforce is representative of the population we serve. We welcome applications from all sections of the community and diverse groups. It is essential we understand our demographics, in order that we can monitor our performance as an equal opportunity employer, as well as continuing to embed a culture of inclusivity across the organisation, which supports the active participation and contribution of our diverse staff groups in the Trusts decision making processes . On application the shortlisting manager will not see this criterion and therefore it cannot be part of their decision making. Please ensure you complete your equal opportunities questions for us and help us to make sure everyone is welcome.

The Trust is committed to employing and supporting people with disabilities. It is the Trust’s policy to interview all candidates with a disability who meet the minimum ‘essential’ criteria as identified on the person specification. To ensure we know you have a disability, please inform us under the appropriate section on the application form. We welcome applications from the LGBTQ+ community and openly encourage people with different sexual orientation, gender identity and expression to apply to join our team. We promise to respect and encourage the use of all pronouns and will not purposefully mis-gender anyone.

We are governed by the public sector equality duties and by our values of Care, Respect and Responsibility to ensure we eliminate discrimination, harassment, victimisation and any other behaviour that is unlawful, undermines our core values and/or falls short of our Behaviour Framework. We want all of our staff to ‘call out’ any behaviour from colleagues, patients or visitors that constitutes the above and appropriate action be taken.

We will, at every opportunity, advance equality and inclusivity for all staff, at all levels within the organisation, by removing or minimising disadvantage, encouraging participation and taking all relevant steps to meet the needs of anyone who shares a protected characteristic. We will also foster good relations between persons who share a protected characteristic by tackling prejudice and promoting understanding at every opportunity.

We have staff Networks in place to help support staff experience of diverse staff groups and inform us on the actions, interventions and support what we need to put in place to improve the working lives and daily experiences of all colleagues and all teams. Anyone can join the networks and we take pride in having Allies as part of every network within the organisation.

Employer certification / accreditation badges

Name Paul Mellor Job title Deputy Director of Procurement & Logistics Email address [e-mail] Telephone number 07483995505 Additional information

Contactable Monday - Friday 9am - 3pm by telephone or email.