Inventory & Invoicing Coordinator | Data & Excel Focus

Falcon Group; Greater London; On-site; GBP 20,000 - 26,000; Full time

Job summary

Falcon Group is seeking an Inventory Operations Assistant to support day‑to‑day administration of inventory, invoicing and payments. You will input data accurately, reconcile records and maintain Excel trackers under the Senior Inventory Management Officer.

You'll record inventory receipts and movements in Microsoft Dynamics 365, prepare draft purchase orders, and track shipments with suppliers to confirm status and documentation.

Qualifications

• Experience in an office-based administrative, operations or finance support role.
• Strong Microsoft Excel skills including formulas and pivot tables.

Responsibilities

• Record inventory receipts, movements, usage and balances accurately in control spreadsheets and Microsoft Dynamics 365.
• Prepare draft purchase orders for review by the Senior Inventory Management Officer.
• Maintain shipment and delivery trackers, following up with suppliers and logistics providers on documentation and status updates.
• Maintain organised digital records of inventory documentation, including delivery notes and confirmations.
• Carry out daily data checks and assist with inventory reconciliations, escalating discrepancies promptly.
• Update and maintain Excel trackers and monitoring spreadsheets.
• Follow checking and sign-off procedures to ensure work is accurate for review.

Skills

Excel skills

Attention to detail

Data entry

Time management

Communication

Tools

Dynamics 365

Outlook

Word

Job description

Falcon Group is seeking an Inventory Operations Assistant to support day‑to‑day administration of inventory, invoicing and payments. You will input data accurately, reconcile records and maintain Excel trackers under the Senior Inventory Management Officer.

You'll record inventory receipts and movements in Microsoft Dynamics 365, prepare draft purchase orders, and track shipments with suppliers to confirm status and documentation.