Intermediate Care Clerical Officer

Walsall Healthcare; Walsall; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

NHS Pension

Staff accommodation (where available)

Job summary

Walsall Healthcare NHS Trust is seeking a proactive Clerical Officer to support Intermediate Care Services across hospital and community settings.

You will handle referrals, data, stock orders, and non-clinical inquiries, while maintaining confidentiality and using Fusion, Careflow, ESR and Outlook.

This role offers NHS pension and potential staff accommodation where available, with opportunities to develop within an integrated care model.

Qualifications

• NVQ level 3 Business Administration or equivalent.
• Experience using NHS systems Fusion, Careflow and ESR.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Diary management using Microsoft Outlook.

Responsibilities

• Support Intermediate Care Services with clerical tasks and referrals.
• Liaise with patients, families and clinicians; assist with daily admin tasks.
• Maintain confidentiality and compliance with Data Protection Act.
• Handle non-clinical enquiries and communications across departments; manage information.
• Assist with data collection and stock ordering as required.

Skills

Communication

Diary management

Spreadsheet design

Teamwork

Education

NVQ level 3 Business Administration

Tools

Fusion

Careflow

Info Hub

ESR

Job description

View or apply for Walsall Healthcare NHS Trust jobvacancies.

Why not try our Jobs-by-Email service to be sent alertsabout new vacancies as they are advertised? Our recruitment system also helps you manage the progress of your application including saving your draft applications, in additionto managing your interviews, and ID/DBS check appointments.

Should you have any queries for the resourcing team, they are available from 8am to 5pm, Monday to Friday. To get in touch please call 01922 656161.

Walsall Manor Hospital is a busy district general hospital offering compete range of acute services. The Trust primarily serves the immediate population of Walsall with some patients requiring more specialised treatment at other, neighbouring Trusts. The Trust continues to invest in its facilities and services, supporting high-quality care for the communities it serves.

This role offers the opportunity to work within our integrated care model, contributing to high-quality services that help people remain independent in their own homes and communities.

We are committed to investing in our workforce and creating an environment where colleagues can learn, contribute and develop. Our new Urgent Emergency Care Centre, opened in March 2023, demonstrates our ongoing investment in facilities and services.

As an employee, you’ll benefit from an attractive salary and comprehensive benefits package (detailed in Employer Description above), plus access to NHS pension arrangements and staff accommodation where available.

Walsall Healthcare NHS Trust is proud to be part of the Armed Forces Covenant, currently holding the Bronze Award, underlining our commitment to supporting the Armed Forces Community.

RESPECT – COMPASSION – TEAMWORK – PROFESSIONALISM

Job overview

We are seeking an enthusiastic and dynamic individual to work within Intermediate Care Services in the delivery of administrative support that will promote real improvements in patient safety, patient experience and clinical effectiveness.

This is an excellent opportunity to gain experience in working across the different sites of intermediate care, involving both the hospital and community teams, and develop an exciting career within Intermediate Care in Walsall.

We are looking for a clerical officer who will support an efficient and proactive service. We are an integrated multi disciplinary team involving health and social care professionals including occupational therapists, physiotherapists and social workers

Please note this advert will close early should a high number of applications be received.

Main duties of the job

• To support Intermediate Care Services with clerical tasks, managing referral processes, data collection, IT duties, ordering of stock, and liaising with patients and their families.
• To work with the Intermediate Care service, involving health and social care professionals. Supporting clinicians and professionals with daily admin tasks.
• To maintain Walsall Healthcare NHS Trust standards in all aspects of the job.

Working for our organisation

Walsall Healthcare NHS Trust is an integrated Trust and the only provider of NHS acute care in Walsall, serving a population of 284,300. It provides inpatient and outpatient services at the Manor Hospital as well as a wide range of services in the community. Walsall Manor houses the full range of district general hospital services under one roof. The £170 million development was completed in 2010, and ongoing upgrades ensure the Trust now has state-of-the-art facilities, including a Critical Care Unit, Neonatal Unit, Obstetric Theatre, and Integrated Assessment Unit. A new Urgent and Emergency Care Centre, opened in March 2023, has significantly improved emergency care facilities and capacity, providing almost 5,000 square metres of additional clinical space.

Detailed job description and main responsibilities

• Communicate effectively and maintain good working relationships with non-clinical and clinical colleagues and all other members of the multi-disciplinary team i.e. GPs, Social Care, and Independent Sector to provide a co-ordinated and efficient patient focused service.
• Receive and provide information that may require tact or persuasive skills to inform and support work colleagues, clinicians, other departments, patients, and clients as appropriate to the job.
• Request necessary items, information, or services from other departments.
• Act as central point for all routine non-clinical enquiries, messages, and communications (verbal and written).
• Exercise good judgement, tact and discretion when dealing with patient enquiries by providing a basic analysis of needs within the scope of the job and providing nonclinical advice to patients and relatives/carers about admissions and appointments as authorised by the clinical team and team leaders.
• Respond promptly and appropriately to external and internal telephone queries from clients, carers/relatives, members of the public and members of the multi-disciplinary team.
• To refer any clinical enquires to relevant clinical teams and team leaders in a timely manner.
• Comments and contributes to local administrative and secretarial policies and procedures.
• Handle complaints in a tactful and courteous manner, in line with organisational policies and procedures.
• Be responsible for ensuring confidentiality is always maintained in accordance with the Data Protection Act and organisation’s policies and procedures.

Please find full details in attached JD and PS

Person specification

Qualifications

• Training and experience appropriate to the departmental role
• NVQ level 3 Business Administration and/or Equivalent level of knowledge gained through experience

Knowledge and Experience

• Equivalent level of knowledge gained through experience of working as a Clerical Officer within a healthcare role.
• Experience of working on NHS systems such as Fusion and Careflow.
• Experience of working on Microsoft Office applications such as Word, Excel and PowerPoint.
• Experience of Diary management utilising Microsoft Outlook.
• Experience of using ESR, Info Hub and other Walsall Healthcare systems.
• Able to contribute to the processing, modification, structure, maintenance, presentation and monitoring of data and information within a team or as assigned. Knowledge of Walsall Health Care systems, such as Careflow, Fusion, Info Hub and ESR.
• Knowledge of how to use Microsoft Office Systems such as Outlook, Excel and word. Knowledge of how to create and manage spreadsheets, Databases and Off Duty Rotas.
• Previous knowledge of Community and Healthcare Services.

Skills and Aptitudes

• Able to communicate with a range of people on a range of matters, some of which may concern difficult matters or difficult situations with support.
• The ability to design and manage spreadsheets and Databases on Microsoft Excel and Microsoft Teams.
• The ability to use Microsoft Outlook to arrange appointments, allocate work and manage diaries.
• The ability to utilise Fusion, Careflow and the Info Hub to gain data. The ability to gather and present data in a professional manner.
• The ability to work well in a team.

Other

• Able to work on own initiative and prioritise own workload.
• Able to support at all levels.

Please note your application will be transferred from the NHS Jobs system to the internal Walsall Healthcare Trac System. All correspondence will be sent via Trac.

Sponsorship and Visas

We welcome applications from all candidates with the right to work in the UK, including those on Health and Care Visas, Graduate Visas, or other valid permissions. All candidates will be considered on equal terms.

This Trust currently recruits successfully from the domestic labour market and has a sufficient pool of suitably qualified candidates for Band 3 roles. Visa sponsorship is therefore not available for this role currently. Candidates who already hold the right to work in the UK, including those on an existing Health and Care Visa, Graduate Visa, or any other valid permission are welcome to apply and will be considered on equal terms. This position is reviewed regularly in line with Home Office guidance. Right to work will be verified at each stage of the recruitment and monitored throughout employment. All candidates who are offered a position will be required to provide evidence of their right to work in the UK as part of the pre-employment checks process. Where a candidates' right to work is derived from another person’s immigration permission, the Trust will discuss the implications of this with the candidate before a permanent post is confirmed, to ensure that both parties understand the terms on which employment can be sustained.

Recruitment and Selection Approach

In line with best practice and regulatory guidance, our selection process is fair, consistent and based on your ability to perform the role, contribute to the organisation and your potential for development.

What to expect:

• Application screening: Your application will be reviewed against the person specification
• Interview: Typically, a panel interview with competency-based and values-based questions
• Assessment: Role-dependent assessments may include practical tasks or presentations
• Timeline: We aim to complete the process within 47 days of the closing date. Recruitment Journey is attached to all live vacancies.

We are committed to making reasonable adjustments for disabled candidates at any stage. Please contact us to discuss your needs.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please note this vacancy may close early due to high volume of applications