Institutional Events Officer

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a highly organized Events Officer to manage a portfolio of prestigious events. This role involves overseeing events from conception to delivery, ensuring they align with strategic goals. The successful candidate will thrive under pressure, possess excellent communication skills, and build strong relationships with stakeholders. With a commitment to professional development and a supportive work environment, this position offers a unique opportunity to contribute to impactful events at a world-leading institution. Join a dynamic team that values collaboration and innovation.

Benefits

39 days of annual leave

Generous pension schemes

Flexible working

On-site leisure facilities

Cycle-to-work scheme

Interest-free season ticket loans

Qualifications

• Experience in managing and delivering events under pressure.
• Outstanding communication skills and ability to build relationships.

Responsibilities

• Project manage a variety of events from concept to post-event review.
• Ensure events are delivered professionally and within budget.

Skills

Event Management

Project Management

Communication Skills

Stakeholder Management

Budget Management

Job description

The Institutional Events team at Imperial College London is seeking a highly organized Events Officer to project manage and deliver a portfolio of high-quality, reputationally important events that connect Imperial with its diverse audiences and stakeholders.

These events include major strategic occasions hosted by the President, such as the Imperial Annual Dinner and the President’s Address, as well as VIP visits, bespoke events, launch events, and inaugural lectures. As part of the team, you will manage events from conception through to delivery and post-event evaluation, supporting Imperial’s strategic goals.

Key Responsibilities:

1. Project manage and deliver a variety of events, including receptions, public lectures, and launches, from concept to post-event review.
2. Ensure events are delivered professionally, on time, within budget, and aligned with objectives, monitoring KPIs throughout planning.
3. Prepare and deliver briefings for senior leaders and stakeholders.
4. Chair planning meetings, clarify roles and responsibilities, and follow up with notes and actions.
5. Build and maintain strong relationships with internal and external stakeholders and suppliers.
6. Understand the role of events within Imperial’s broader strategic framework and produce events that support institutional goals while managing stakeholder expectations.

Candidate Profile:

• Experience in managing and delivering events and projects under pressure with conflicting deadlines.
• Calm, confident, with outstanding communication skills and the ability to build successful relationships at all levels.
• Ability to prioritize, work under pressure, and produce high-quality work within tight deadlines.
• Discreet, solutions-focused, and proactive, especially when working with VIPs and sensitive information.
• Enjoys working as part of a dynamic, high-performing team with a positive attitude.

What We Offer:

• The opportunity to develop your career at a world-leading institution committed to using science for humanity.
• A sector-leading salary and benefits package, including 39 days of annual leave and generous pension schemes.
• Workplace benefits such as flexible working, family leave, on-site leisure facilities, and a cycle-to-work scheme.
• Interest-free season ticket loans for travel.
• A diverse, inclusive, and collaborative work environment with resources to support your personal and professional growth.