Information Governance Admin – Data & Compliance

Portsmouth Hospitals University NHS Trust; Portsmouth; On-site; GBP 26,000 - 27,000; Full time

Job summary

Portsmouth Hospitals University NHS Trust is seeking enthusiastic and highly motivated individuals to join our Information Governance Team. The role will provide admin support for Subject Access Requests and FOI requests, ensuring compliance with legislation.

You will be the first IG contact, process requests, log records, liaise with clinical services, and ensure exemptions are applied correctly under Data Protection law.

Qualifications

• G.C.S.E (or equivalent) grade 4 or above in English and Maths.
• Practical experience of Microsoft Office applications e.g. Word, Excel.
• Excellent verbal, telephone, and written communication skills.

Responsibilities

• Provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
• Be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
• Process subject access requests and if required escalating queries or potential breaches in timescales.
• Record Subject Access Requests daily, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
• Liaise with clinical services to ensure that relevant exemptions are applied correctly
• Review records and applying the Third Party Exemptions within the Data Protection legislation

Skills

Verbal communication

Telephone etiquette

Written communication

Education

GCSE English and Maths

Tools

Microsoft Word

Microsoft Excel

Job description

Portsmouth Hospitals University NHS Trust is seeking enthusiastic and highly motivated individuals to join our Information Governance Team. The role will provide admin support for Subject Access Requests and FOI requests, ensuring compliance with legislation.

You will be the first IG contact, process requests, log records, liaise with clinical services, and ensure exemptions are applied correctly under Data Protection law.