Information Governance Officer

Portsmouth Hospitals University NHS Trust; Portsmouth; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

On-site Nursery

Beach Hut access

Wellness Centre (gym & pool)

Staff networks (LGBTQ+, Race Equality,

Job summary

Portsmouth Hospitals University NHS Trust is seeking an Information Governance Officer to join the Governance and Risk team across both Portsmouth and Isle of Wight NHS Trusts.

This multi-site role covers SARs, FOI, GDPR compliance and Data Security and Protection Toolkit delivery, ensuring legal and regulatory obligations are met and data is handled responsibly.

Qualifications

• Degree level and related qualifications are required.
• Accredited courses in Information Governance, Freedom of Information, and Subject Access are desirable.

Responsibilities

• Lead and manage IG administrators and clerical staff.
• Oversee SARs and FOI requests across both Trusts.
• Provide expert guidance on GDPR, DPA 2018, FOIA and other IG legislation.
• Support incident management and policy compliance.
• Maintain records and performance data.
• Deliver IG training and guidance.

Skills

Communication

Education

Degree level

Accredited IG/FOI/Subject Access

Tools

Excel

Job description

• Weekly Hours / Programmed Activities: 37.5
• Salary Band: Band 5
• Staff Group: Administrative and Clerical
• Contract Type: Temporary
• Job Area: Admin and Corporate

Company Description

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Job Description

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.

NHS Band 5 Salary: £32,073 - £39,043 per annum

Hours per Week: Full Time 37.5

Contract Type: Fixed term 12 months

Are you passionate about data protection, information governance, and making a real impact in healthcare? We’re looking for a detail-orientedInformation Governance Officerto join our proactive Governance and Risk team, supporting both Portsmouth Hospitals University NHS Trust and Isle of Wight NHS Trust.

As part of ourSingle Corporate Services, you’ll play a vital role in ensuring both Trusts meet our legal and regulatory obligations around data protection and information governance. You’ll be instrumental in maintaining high standards of compliance, transparency, and accountability across both organisations.

You’ll be at the heart of managing Subject Access Requests (SARs), Freedom of Information (FOI) requests, and supporting the delivery of the Data Security and Protection Toolkit. You’ll also contribute to incident investigations, policy development, and staff training—helping to embed a culture of good governance and responsible data handling. You’ll work closely with colleagues across departments, providing expert advice and guidance on legislation such as theUK GDPR,Data Protection Act 2018, andFreedom of Information Act 2000. Your work will directly support the Trusts’ commitment to being well-led, safe, and patient-focused organisations.

This is a multi-site role, offering variety and the opportunity to work across two leading NHS organisations. Travel between sites may be required and will be arranged locally.

If you're ready to take the next step in your IG career and contribute to the safe and effective management of information across two NHS Trusts, apply today and join us in shaping a safer, more compliant future for our Trusts.

Your key responsibilities will include:

• Lead and manage IG administrators and clerical staff.
• Oversee SARs and FOI requests across both Trusts.
• Provide expert advice on GDPR, FOIA, DPA 2018, and other Information Governance legislation.
• Support incident management and policy compliance.
• Maintain accurate records and performance data.
• Deliver training and guidance on IG best practices.

For full job details and person specification please refer to the Job Description

Qualifications

• Degree level (or equivalent)
• Accredited Courses associated with Information Governance, Freedom of Information Act, Subject Access

Experience

• Evidence of significant experience in system administration
• Advanced skills for keyboard use for producing reports, spreadsheets and correspondence.
• Excellent verbal, telephone and written communication skills.
• Ability to use own initiative and deal with competing priorities.
• Works autonomously but can seek advice when necessary/manages a discrete area of work.
• Expertise within specialism, underpinned by practical experience.
• Management of team and line management responsibilities.

Knowledge

• Detailed knowledge of UK GDPR the Data Protection Act and Freedom of Information Act.
• Significant experience of information handling and analysis gained in a work environment.
• Have a good understanding of the requirements of the Caldicott recommendations for handling data with the NHS

Additional Information

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.

All of our hospitals operate a strict no smoking policy. Smoking cigarettes or tobacco products is not allowed on any of the grounds or in any of the buildings run by us. This applies to patients, staff, carers and visitors to Trust premises.

Our goal is to improve the health and wellbeing of everyone we care for and, by making sure that our NHS services are smoke-free, we benefit the health of people who use our services as well as the health of the people who work for us.