Information & Data Protection Manager

Scottish Canals; Falkirk, Glasgow; Hybrid; GBP 42,000 - 57,000; Full time

Job summary

Scottish Canals is recruiting an Information Manager to lead information governance, records management, and freedom of information processes. The role covers FOI, environmental information, data protection, and policy development; you will align practices with statutory requirements and internal policies across the organisation.

The role involves collaborating with ICT/PMO on a SharePoint migration project, training staff, and reporting performance to executives and regulatory bodies.

Qualifications

• Degree in Records/Information Management or equivalent with relevant training.
• Experience handling FOI/Environmental information requests.
• Experience handling complaints and communicating with the public.
• Knowledge of FOI (Scotland) Act, Environmental Information Regulations, DP Act.
• Ability to work flexibly with sound judgment and practical solutions.
• Excellent written skills for complex responses and policy drafting.
• Ability to advise staff on information legislation and risk.
• IT skills including word processing, spreadsheets, databases.
• Line management experience and staff development.
• Full UK driving licence or access to driver.
• Permission to work in the UK.

Responsibilities

• Lead information, data, records and access requests management under statutory requirements and internal policies.
• Ensure compliance with FOI, EIR, data protection and records management guidance.
• Develop and improve policies and processes to ensure efficient operation.
• Provide training and raise staff awareness; report KPIs to executives and regulators.
• Collaborate with ICT and PMO on migrating records management to SharePoint.
• Develop Data Sharing Agreements while protecting data security.
• Act as contact for ICO, Scottish Information Commissioner and others; manage regulatory notifications.
• Monitor guidance and update policies to remain compliant and user-friendly.
• Promote a culture of statutory compliance across the organisation.
• Provide risk management advice and options for activities within scope.
• Liaise with internal/external auditors on records management audits.
• Line manage Records Manager and Administrator – Freedom of Information & Compliance.

Skills

Strong communication skills

Empathetic approach

Flexibility

IT skills

Driving licence

Permission to work in the UK

Education

Degree in Records/Information Management

Tools

SharePoint

Job description

Scottish Canals is recruiting an Information Manager to lead information governance, records management, and freedom of information processes. The role covers FOI, environmental information, data protection, and policy development; you will align practices with statutory requirements and internal policies across the organisation.

The role involves collaborating with ICT/PMO on a SharePoint migration project, training staff, and reporting performance to executives and regulatory bodies.