Information and Systems Administrator

Imperial Enterprise; Greater London; On-site; GBP 38,000 - 48,000; Full time

Benefits offered by this job

41 days annual leave

Generous pension scheme

Flexible working policy

Job summary

Imperial College London is seeking an IT-administration professional to support the School of Medicine's digital systems and student data processes. The role involves data quality checks, maintaining student records, and enabling automated workflows across major platforms.

You will work with Power Apps, Power Automate, Power BI and Qualtrics, using SQL or Python to support data management and information processes. Based at South Kensington with travel to other London campuses as needed.

Qualifications

• Experience managing data systems and automated workflows in a professional setting.
• Ability to support digital forms, applications and automated processes.
• Proficiency with Power Apps/Power Automate/Power BI and Qualtrics; familiarity with databases and programming languages.

Responsibilities

• Provide technical support for the Student Database, including data entry and data quality checks.
• Assist with surveying/feedback systems, distribution, troubleshooting and automation.
• Support development/maintenance of online forms and automated workflows across Faculty processes.
• Carry out testing, troubleshooting and maintenance of digital systems and documents.
• Contribute to Faculty IT projects including system enhancements and data/process mapping.

Skills

Data systems

Workflow automation

SQL

Python

Power BI

Power Apps

Power Automate

Qualtrics

Tools

Power Apps

Power Automate

Power BI

Qualtrics

SQL

Python

Job description

Do you want to apply your technical skills and experience of information systems and technology? This is an opportunity to put your technical skills into practice, helping contribute to maintaining, improving and automating the digital systems and processes that support students and staff across the world class Imperial College School of Medicine.

The School of Medicine is one of the world’s top medical schools at one of the world’s most respected universities. At the forefront of medical education, your work here will help create the next generation of doctors and scientists—benefiting patients and populations globally.

What you would be doing

You will:

• Provide technical support for the School’s Student Database (SDB), including data entry, checking and data quality activities, and assist with the maintenance of student records and electronic folders.
• Support the technical administration of student surveying and feedback systems, assisting with survey distribution, monitoring, troubleshooting and the implementation of new functionality and automation.
• Support the development and maintenance of online forms, applications and automated workflows using Power Apps, Power Automate, Power BI and across Faculty processes.
• Carry out testing, troubleshooting and routine maintenance of digital systems and automated solutions, maintaining accurate testing records, version controls, technical documentation, user guides and process records.
• Contribute to Faculty-wide IT and information management projects, including system enhancements, implementation activities, and the audit and mapping of Faculty data and information processes.

What we are looking for

• A technically capable and detail-oriented administrator with hands-on experience of working with data systems, automated workflows and online platforms in a professional environment. You will bring a logical approach to problem-solving, a strong eye for accuracy and the confidence to support and maintain technical solutions that underpin key processes across the Faculty of Medicine.
• Proficiency in tools such as Power Apps, Power Automate, Power BI and Qualtrics, with experience of relational databases and programming languages such as SQL or Python, and enthusiasm to utilise technology to enhance how we manage and use information.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days' annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

We are a friendly and collaborative team, with a passion for providing students and staff with high-quality programme support and ensuring an excellent experience for all our stakeholders.

Further information

This is a full-time, open-ended post based primarily at South Kensington Campus, with occasional travel to other London campuses and hospital sites.

Should you require any further details on the role, please contact Maureen Agu – Information Governance Manager ( [e-mail] )

Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert before the stated closing date, should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

If you encounter any technical issues while applying online, please don't hesitate to email us at [e-mail]. We're here to help.

About Imperial

Welcome to Imperial, a global top-ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our web pages .

Proud signatory of the Armed Forces Covenant. We welcome applications from the Armed Forces community.

Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.