Inclusion Administrator

Outwood Academy Kirkby; Kirkby-in-Ashfield; On-site; GBP 17,000 - 20,000; Full time

Benefits offered by this job

Local Government Pension Scheme

CPD opportunities

Flexible family policies

25 days holiday (plus bank holidays)

Free on-site parking

Employee Assistance Programme

Job summary

Outwood Academy Kirkby is seeking an Inclusion Administrator to support the Inclusion Team. You will manage SEN and Vulnerable Registers, collate reports, and take minutes for review meetings, ensuring accurate circulation to staff and external partners.

The role requires robust office experience, excellent communication, and strict confidentiality. You will coordinate documentation, support exam access processes, and help maintain safeguarding and attendance records within a busy school

Qualifications

• Experience working in an office environment is essential.
• Ability to communicate effectively with a wide range of audiences and maintain confidentiality.
• Capable of minute taking and accurate record-keeping.
• Strong time management and organisational skills.

Responsibilities

• Manage SEN and Vulnerable Registers and related administrative systems.
• Collate staff reports, complete pro‑formas and attend meetings to take and circulate minutes.
• Track and report on the impact of interventions; handle routine correspondence with parents and external agencies.
• Provide administrative support for exam access arrangements and invigilate students with access arrangements.
• Maintain accurate student records and coordinate complex documentation for the Inclusion Team.

Skills

Excellent communication

Minute taking

Confidentiality

Time management

Organisational skills

Tools

Microsoft Office

Job description

You will be responsible for the meticulous management of all inclusion‑related administrative systems, including updating and maintaining the SEN and Vulnerable Registers. Key duties involve comprehensive support for review meetings: collating staff reports, completing pro‑formas, and attending meetings to accurately take and circulate minutes. You will manage tracking and reporting on the impact of interventions and handle routine correspondence and telephone liaison with parents and external professional agencies. Furthermore, you will provide administrative support for exam access arrangement processes and invigilate students with access arrangements. Candidates must demonstrate considerable experience working in an office environment. Essential skills include the ability to effectively communicate with a wide range of audiences and the capacity to accurately minute meetings. We require excellent time management and organisation skills, proficiency in standard ICT packages, including Microsoft Office, and the crucial ability to respect and maintain confidentiality. The successful candidate must be able to relate sympathetically to students and recognise potential child safeguarding issues.

What the school offers its staff Outwood Grange Academies Trust (OGAT) places staff development at the heart of its strategy to deliver excellence, aiming to recruit, develop, and retain the best staff through the Outwood Institute of Education (OIE).

Are you an administrative specialist ready to provide essential clerical support for our students' learning journey? Join us as an Inclusion Administrator, where your precise organizational skills will directly impact the effectiveness of the Inclusion Team. This role is vital for maintaining accurate student records, coordinating complex documentation, and ensuring that staff have the crucial information needed to support vulnerable students.

Situated near Nottingham and Mansfield, we are driven by a relentless pursuit of excellence and an unwavering belief in the potential of every child. As one of the newest academies in the Trust, we have already achieved significant progress: our outcomes are in the top 1% nationally for school transformations, with a progress score uplift of over 1.5 in just two years. We have also seen a 5.5% year-on-year rise in student attendance and are looking forward to moving into a brand-new state-of-the-art building. Our incredible team is dedicated and passionate, motivated by the transformative power of education and a deep commitment to the community. We value collaboration, innovation, and a growth mindset to provide the best learning experience for every child. As part of the Outwood Family, committed to transforming lives and raising standards, we would be delighted to welcome you to our team if you share our passion for making a real difference.

We offer a supportive package focusing on professional advancement, secure benefits, and work‑life balance:

• Secure Pay & Pension: Competitive salary, automatic pay progression, and enrolment in the Local Government Pension Scheme.
• Training & Progression: Access to diverse CPD opportunities, including apprenticeships and vocational qualifications.
• Flexibility & Leave: Flexible family policies, enhanced occupational benefits (with no qualifying period), and 25 days holiday, plus bank holidays for non‑term time staff. (Holiday for part‑time staff is calculated on a pro‑rata basis)
• Wellbeing & Perks: Dedicated mental well‑being strategy, free on‑site parking, employee discounts, and access to a comprehensive Employee Assistance Programme.
• Further details about the role Role: Inclusion Administrator Academy: Outwood Academy Kirkby Start Date: As Soon As Possible Salary (Actual Salary): £18,389.00 Working Pattern: 30 Hours Per Week, Day to Day, Term Time only plus 5 days

Outwood Grange Academies Trust is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children.