Immigration Admin Assistant (Hybrid) – Data & Case Support

Weightmans; Greater London; Hybrid; GBP 23,000 - 29,000; Full time

Job summary

Weightmans is hiring an Administration Assistant to support the HR Rely immigration lead and case handlers. The role involves general case and file management, data entry, document handling, and administrative tasks to ensure efficient team operations.

Ideal candidates have strong IT skills, an interest in immigration work, and the ability to multitask, meet deadlines, and work within a team or independently.

Qualifications

• Excellent IT skills and proficiency with common office software.
• Immigration experience or a demonstrable desire to learn the practice area.
• Strong verbal and written communication skills.
• Excellent time management and organisational abilities.
• Ability to multi-task and prioritise effectively.
• Ability to work to strict deadlines and targets.
• Ability to work as part of a team and on own initiative.

Responsibilities

• Developing an understanding of immigration work.
• Inputting data onto electronic databases.
• Sending post out of the office.
• Undertaking outbound telephone calls (under case handler supervision).
• Taking meeting minutes
• Setting up IT equipment
• Filing of correspondence, documents and notes on case files
• Maintaining the filing system of all case files
• Archiving files subject to supervision of the appropriate case handler
• Assisting with printing, saving to case and copying of documents and preparing correspondence
• Scanning and allocating post to case plans
• Copying, scanning and printing for case handlers
• Taking telephone messages for case handlers
• Assisting in preparation of document bundles
• Printing out various documents
• Opening new files including checks and setup
• Support with the completion of basic immigration work

Skills

IT skills

Immigration exp

Communication

Time management

Multitasking

Deadlines

Teamwork

Job description

Weightmans is hiring an Administration Assistant to support the HR Rely immigration lead and case handlers. The role involves general case and file management, data entry, document handling, and administrative tasks to ensure efficient team operations.

Ideal candidates have strong IT skills, an interest in immigration work, and the ability to multitask, meet deadlines, and work within a team or independently.