IFA Administration Team Leader

Capio Recruitment Financial Planning; City Of London; Hybrid; GBP 55,000 - 65,000; Full time

Benefits offered by this job

Pension

Private medical insurance

Life assurance

Income protection

Hybrid working

Job summary

Capio Recruitment Financial Planning is seeking an IFA Administration Team Leader to oversee a growing Client Service Team in London. The role combines people management, workflow oversight and operational improvement, with a hands-on leadership approach and hybrid working after probation.

The team has expanded to nine; you will manage performance, allocate workloads and drive service standards for Financial Planners, Paraplanners and clients.

Qualifications

• Minimum two years' experience leading or managing a team.
• Experience conducting one-to-ones, appraisals and performance conversations.
• Strong workflow and capacity-management skills.
• The ability to develop and motivate colleagues.
• Excellent organisation and attention to detail.
• Strong communication and stakeholder-management skills.
• The confidence to make decisions and take ownership.
• Experience improving processes or team performance.
• Collaborative, supportive and accountable management style.
• Knowledge of Intelliflo or a comparable financial planning system would be advantageous.

Responsibilities

• Manage and support a team of IFA Admins.
• Allocate work and oversee team capacity.
• Monitor workloads, deadlines and service standards.
• Conduct regular one-to-one meetings and team check-ins.
• Manage appraisals and individual development plans.
• Support training and development of team members.
• Identify performance issues and address them constructively.
• Ensure client servicing work is completed accurately and efficiently.
• Resolve or escalate complex operational issues.
• Work closely with Financial Planners, Paraplanners and senior stakeholders.
• Improve systems, processes and ways of working.
• Help the team integrate effectively as the business grows.

Skills

Team leadership

People management

Stakeholder management

Organization skills

Communication skills

Attention to detail

Process improvement

Intelliflo knowledge

Tools

Intelliflo

Job description

IFA Administration Team Leader - Wealth Management

London £55,000-£65,000 + Up to 12% Bonus

A growing Chartered financial planning firm is looking for an experienced Team Leader to manage its expanding Client Service Team.

The team has grown from four to nine people following several acquisitions. The business now needs an established people manager who can provide structure, oversee workloads and help team members deliver a consistently high standard of support to Financial Planners, Paraplanners and their clients.

This is a hands-on leadership position combining people management, workflow oversight and operational improvement.

The role

You will take responsibility for the day-to-day performance and development of the Client Service Team.

Your responsibilities will include:

• Managing and supporting a team of IFA Admins.
• Allocating work and overseeing team capacity
• Monitoring workloads, deadlines and service standards
• Conducting regular one-to-one meetings and team check-ins
• Managing appraisals and individual development plans
• Supporting the training and development of team members
• Identifying performance issues and addressing them constructively
• Ensuring client servicing work is completed accurately and efficiently
• Resolving or escalating complex operational issues
• Working closely with Financial Planners, Paraplanners and senior stakeholders
• Improving systems, processes and ways of working
• Helping the team integrate effectively as the business continues to grow

What we are looking for

You will need established experience managing a team within financial services. A background in financial planning, wealth management or investment administration would be particularly relevant.

You should have:

• At least two years' experience leading or managing a team
• Experience conducting one-to-ones, appraisals and performance conversations
• Strong workflow and capacity-management skills
• The ability to develop and motivate colleagues
• Excellent organisation and attention to detail
• Strong communication and stakeholder-management skills
• The confidence to make decisions and take ownership
• Experience improving processes or team performance
• A collaborative, supportive and accountable management style

Knowledge of Intelliflo or a comparable financial planning system would be advantageous.

The business

The firm is an established Chartered financial planning business with more than £2 billion in assets under advice, 51 Financial Planners and approximately 110 employees.

It has a young, collaborative culture and a strong record of developing and promoting its people internally.

Package and working arrangements

• £55,000-£65,000 salary
• Discretionary bonus of up to 12%
• Pension
• Private medical insurance
• Life assurance
• Income protection
• Hybrid working following successful completion of probation