Hybrid Public Sector Admin & Records Specialist

Venesky Brown; Haddington; Hybrid; GBP 19,000 - 27,000; Part time

Job summary

Venesky-Brown’s client in Haddington is seeking a Business Support Administrator for an initial 2 month contract at £16.70/hour PAYE, 28 hours per week (9am-5pm, 4 days). Hybrid working is available but role will be mainly office-based.

The role requires attendance, data entry, record maintenance, minute taking and strong MS Office skills. Prior admin/reception experience and confidentiality are essential.

Qualifications

• Educated to Higher Grade/NC/SVQ2 or equivalent.
• Previous experience of working in an office environment.
• Customer Service and/or reception experience.
• Experience of minute taking.
• Effective verbal and written communication skills.
• Skilled user of Microsoft Office Suite such as Word, Excel, Outlook, Teams etc.
• Skilled user of databases.

Responsibilities

• Open, sort, record and distribute mail, both digital and physical.
• Maintain and update manual and computerised record systems and databases.
• Input, extraction and amendment of information for databases and spreadsheets.
• Collect and provide statistics in accordance with procedures.
• Provide support to supervisory group and cover within the department.
• Provide an enquiry/reception service for internal/external clients.
• Answer queries on service areas and refer enquiries as required.
• Deal with enquiries from members of the public where appropriate.
• Utilise office equipment (phones, photocopiers, data imaging, scanning, e-mail, M365).
• Take/prepare minutes and process reports and newsletters.
• Order equipment and resources using adopted systems.
• Book staff on training courses.
• Undertake any other duties as required by management.

Skills

Microsoft Word

Microsoft Excel

Outlook

Microsoft Teams

Databases

Numeracy

Literacy

Communication

Time management

Confidentiality

Education

HNC/SVQ3 in Business Administration

Tools

Microsoft 365

Job description

Venesky-Brown’s client in Haddington is seeking a Business Support Administrator for an initial 2 month contract at £16.70/hour PAYE, 28 hours per week (9am-5pm, 4 days). Hybrid working is available but role will be mainly office-based.

The role requires attendance, data entry, record maintenance, minute taking and strong MS Office skills. Prior admin/reception experience and confidentiality are essential.