Hybrid Practice Administrative Assistant – Client & Diary Support

Kingsley Napley; Greater London; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Pension scheme

Life assurance

Private medical insurance

Dental insurance

Annual salary review

Discretionary performance award

Employee Assistance & Therapy

Cycle to work scheme

GymFlex

Holiday accrual

Time off for good causes

Job summary

Kingsley Napley is seeking a proactive Practice Administrative Assistant in London to join our Practice Support team. The role is hybrid, requiring office presence four days a week during probation and three days on a rota thereafter, with a focus on accurate, flexible administrative support to lawyers and clients.

You will handle diary management, document preparation, filing, and client inquiries while collaborating with Finance, IT and HR.

Qualifications

• GCSEs (including English and Maths) required.
• Strong IT and Microsoft Office skills essential.
• Excellent written and verbal communication, with confidentiality.
• Ability to prioritise and meet deadlines in a busy practice.
• Proactive, organised, and team‑oriented mindset.

Responsibilities

• Provide high‑quality administrative support to deadlines.
• Diary management, meeting coordination, and room bookings.
• Arrange travel and research cost‑effective options.
• First point of contact for clients by phone and email.
• E‑filing, mailbox management, document handling and CRM updates.
• Assist with file/matter management and fees/expenses processing.

Skills

Office administration

Diary management

Client service

Attention to detail

Teamwork

Education

GCSEs including English and Maths

Tools

Outlook

Word

Excel

PowerPoint

Job description

Kingsley Napley is seeking a proactive Practice Administrative Assistant in London to join our Practice Support team. The role is hybrid, requiring office presence four days a week during probation and three days on a rota thereafter, with a focus on accurate, flexible administrative support to lawyers and clients.

You will handle diary management, document preparation, filing, and client inquiries while collaborating with Finance, IT and HR.