Hybrid Operations & Facilities Administrator

GSF Car Parts Limited; Wolverhampton; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Hybrid role

In-office four days a week

Job summary

GSF Car Parts is looking for an Operations Administrator to join Central Operations and Facilities Support. This hybrid role runs 9am–5.30pm with four days in the office and Fridays from home, and is responsible for keeping day-to-day activity organised, tracked and moving, with clear stakeholder updates and robust process discipline.

You will manage multiple priorities, own your workload, spot gaps, and help improve efficiency while delivering a reliable, professional service to internal teams

Qualifications

• Solid experience in an administrative or operations support role.
• Strong organisational skills with the ability to manage a busy workload.
• Excellent attention to detail and accuracy.

Responsibilities

• Coordinate meetings, agendas and track progress to completion.
• Manage shared inboxes, prioritise requests and follow through.
• Maintain operational trackers with accuracy and ownership.
• Support internal communications and timely distribution.
• Maintain document control and correct versioning.
• Support audit readiness by organising evidence and chasing actions.
• Log and track facilities requests and coordinate with contractors.
• Maintain records including service schedules and contractor details.
• Support purchase orders and resolve basic invoice queries.
• Coordinate planned maintenance visits and record completion.
• Escalate urgent issues to the right people promptly.
• Deliver a responsive and professional service to stakeholders.
• Maintain easy-to-navigate filing systems.
• Identify inefficiencies and suggest improvements.
• Support wider operational activity and projects.

Skills

Admin experience

Organisational skills

Attention to detail

Stakeholder comms

MS 365

Prioritisation

Tools

Outlook

Excel

Word

Teams

Job description

GSF Car Parts is looking for an Operations Administrator to join Central Operations and Facilities Support. This hybrid role runs 9am–5.30pm with four days in the office and Fridays from home, and is responsible for keeping day-to-day activity organised, tracked and moving, with clear stakeholder updates and robust process discipline.

You will manage multiple priorities, own your workload, spot gaps, and help improve efficiency while delivering a reliable, professional service to internal teams