Hybrid Operations & Facilities Administrator

GSF Car Parts; Wolverhampton; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Hybrid working

Job summary

GSF Car Parts is seeking an Operations Administrator to support Central Operations and Facilities, based primarily in our Wolverhampton office. The role is 9am–5.30pm, hybrid with at least four days in the office and Fridays working from home.

You will coordinate meetings, manage inboxes, maintain trackers, and ensure documentation and audits run smoothly while handling multiple priorities with accuracy and pace.

Qualifications

• Solid experience in an administrative or operations support role.
• Strong organisational skills with the ability to manage a busy and varied workload.
• Excellent attention to detail with a focus on getting things right first time.
• Confident communication skills with the ability to deal with different stakeholders.
• Good working knowledge of Microsoft 365 including Outlook, Excel, Word and Teams.
• Able to take ownership, prioritise effectively and follow through on tasks.

Responsibilities

• Coordinate meetings, prepare agendas, capture clear actions, and track progress to completion.
• Actively manage shared inboxes, ensuring requests are prioritised, assigned and followed through.
• Maintain operational trackers with a high level of accuracy and ownership, ensuring data is current and reliable.
• Support delivery of internal communications, ensuring clarity, consistency and timely distribution.
• Maintain structured document control, ensuring teams are always working from the correct version.
• Support audit readiness by organising evidence and proactively chasing outstanding actions.
• Own the logging and tracking of facilities requests, ensuring clear visibility of status and next steps.
• Coordinate with contractors and suppliers, confirming bookings and ensuring commitments are met.
• Maintain well organised records including service schedules, contractor details and compliance documentation.
• Support purchase order processes and resolve basic invoice queries promptly.
• Coordinate planned maintenance visits and ensure completion is recorded and no actions are left open.
• Recognise and escape urgent issues quickly, ensuring the right people are engaged without delay.
• Deliver a responsive and professional service, keeping stakeholders informed at all times.
• Maintain high quality records and filing systems that are easy to navigate and audit ready.
• Identify inefficiencies and suggest practical improvements to streamline processes.
• Support wider operational activity and projects as required.

Skills

Admin/Operations

Organisational skills

Attention to detail

Communication

Microsoft 365

Tools

Microsoft 365

Job description

GSF Car Parts is seeking an Operations Administrator to support Central Operations and Facilities, based primarily in our Wolverhampton office. The role is 9am–5.30pm, hybrid with at least four days in the office and Fridays working from home.

You will coordinate meetings, manage inboxes, maintain trackers, and ensure documentation and audits run smoothly while handling multiple priorities with accuracy and pace.