Hybrid Operations Coordinator — Finance, HR & Admin (Equity)

Neara; Greater London; Hybrid; GBP 55,000 - 60,000; Full time

Benefits offered by this job

Equity

Job summary

Neara is seeking an Operations Coordinator for our London office to support day-to-day administration, finance and invoicing, team travel, and local HR requirements. This role will bridge executive support and operations, ensuring compliant, smooth workflows across the London/Europe team.

You will manage calendars, expense processing, invoicing, onboarding, and tender/marketing document work, thriving in a fast-paced, international environment.

Qualifications

• Experience in an Executive Assistant, Chief of Staff, Office Manager, or similar operations role.
• Comfortable with finance, HR, and admin tasks with attention to detail.
• Experience with invoicing/billing and basic bookkeeping (Xero preferred).
• Familiarity with UK/EU employment and HR requirements.

Responsibilities

• Act as a trusted right hand to regional leadership and team, anticipating needs and proactively solving problems before they become issues.
• Manage day-to-day administrative operations for the London/Europe team, including calendars, correspondence, and general executive support.
• Support financial administration - expense processing, invoice tracking, and liaising with finance at HQ.
• Own the customer invoicing process for the region: raising invoices, tracking payment status, chasing outstanding payments, and resolving billing queries.
• Organise team travel, offsites, and team activities, ensuring cost‑effective and smooth logistics.
• Manage local HR requirements for the London/Europe team, including contracts, benefits administration, compliance with UK/EU employment regulations, and acting as first point of contact for HR queries.
• Coordinate basic onboarding for new hires: equipment, access, welcome logistics, and initial paperwork.
• Support the commercial team with tender or proposal submissions, and support marketing with collateral, event registrations, and vendor/supplier registrations.

Skills

Executive support

Attention to detail

Written communication

Organization

Tools

Xero

Job description

Neara is seeking an Operations Coordinator for our London office to support day-to-day administration, finance and invoicing, team travel, and local HR requirements. This role will bridge executive support and operations, ensuring compliant, smooth workflows across the London/Europe team.

You will manage calendars, expense processing, invoicing, onboarding, and tender/marketing document work, thriving in a fast-paced, international environment.