Flexible Operations & Project Coordinator (Hybrid)

Ultra Intelligence & Communications; Aberdeen City; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Annual Bonus

25 days holiday

Life Assurance

Flexible working hours

Early Finish on a Friday

Pension Contribution

Ultra Select Benefits package

Job summary

Ultra Intelligence & Communications in Westhill, Aberdeen, invites applications for an Office Manager and Project Co-ordinator to support the Aberdeen service team. The role includes administrative, planning, office management and project coordination tasks to maintain efficient service delivery.

Reporting to the Project and Systems Engineering Manager, you will manage schedules, travel, purchasing, training records and documentation, ensuring quality and traceability across planned maintenance,

Qualifications

• Experience in office administration, service administration, project coordination, logistics, purchasing, stock control, or a similar role.
• Strong organisational and communication skills with attention to detail.
• Proficient with Microsoft Office and ERP/helpdesk systems.

Responsibilities

• Provide administrative support for maintenance schedules, travel arrangements, and documentation.
• Maintain service planners, purchase order records, and invoicing trackers.
• Coordinate with managers, service engineers, and customers to ensure timely service delivery.
• Process quotes, purchases, and vendor setups; support training records and CBT courses.
• Maintain archives, databases, and filing systems for service activities.

Skills

Coordination

Organisation

Communication

Travel planning

Records management

Tools

Microsoft Excel

IFS

Job description

Ultra Intelligence & Communications in Westhill, Aberdeen, invites applications for an Office Manager and Project Co-ordinator to support the Aberdeen service team. The role includes administrative, planning, office management and project coordination tasks to maintain efficient service delivery.

Reporting to the Project and Systems Engineering Manager, you will manage schedules, travel, purchasing, training records and documentation, ensuring quality and traceability across planned maintenance,