Hybrid Legal Admin Coordinator

Marsh; Belfast City District; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Marsh in Belfast is seeking an Administrative Coordinator to support the Commercial Legal team. The role is hybrid, with three days per week in the Belfast office, and involves assisting with UK admin tasks and cross-team coordination.

You will manage the UK Admin Inbox, handle emails and documents, maintain records, and support travel, expenses, and payment requisitions while ensuring confidentiality and professional standards.

Qualifications

• Minimum of two years of experience providing administrative support in a professional environment.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail with the ability to manage multiple tasks.
• Proficient in Microsoft Office applications, particularly Outlook, PowerPoint and Excel.
• Collaborative and team-oriented approach with the ability to work independently.

Responsibilities

• Manage the UK Admin Inbox and coordinate administrative tasks for the Belfast and London Risk/Compliance teams.
• Review incoming emails and documents, task ownership or distribution as needed.
• Escalate matters per internal processes and maintain confidential handling of information.
• Maintain correspondence and data files for accurate recordkeeping.
• Arrange travel, accommodation and process expenses for the team.
• Input data into the internal matter management system and track payments.

Skills

Organisational skills

Written and verbal communication

Teamwork and collaboration

Self-motivation and initiative

Administrative experience (2+ years)

Tools

Microsoft Office (Outlook)

Microsoft Excel

Microsoft PowerPoint

Job description

Marsh in Belfast is seeking an Administrative Coordinator to support the Commercial Legal team. The role is hybrid, with three days per week in the Belfast office, and involves assisting with UK admin tasks and cross-team coordination.

You will manage the UK Admin Inbox, handle emails and documents, maintain records, and support travel, expenses, and payment requisitions while ensuring confidentiality and professional standards.