Hybrid IP Records Paralegal — Precision & Deadlines

The Law Support Group; England; Hybrid; GBP 32,000 - 52,000; Full time

Job summary

The Law Support Group is seeking a Records Administrator / IP Paralegal to join its busy formalities team. You will manage records for patent, design and trade mark matters, ensuring accuracy and timely filing across jurisdictions.

This full-time hybrid role offers 40% remote work. You will liaise with clients, fee earners and overseas associates, diarise deadlines, review correspondence and maintain meticulous case records from instruction through to grant or publication.

Qualifications

• 3+ years in records or IP department.
• Sound knowledge of EP and UK patent and trade mark procedures.
• CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course desirable.
• Experience using Inprotech or a similar IP records system.

Responsibilities

• Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies.
• Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system.
• Identifying due dates in incoming correspondence and diarising them accurately.
• Reviewing outgoing correspondence and updating case records to match.
• Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions.
• Recording filing details and checking them against filing receipts, arranging corrections where needed.
• Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions.
• Producing and sending standard correspondence related to the role.
• Monitoring the daily critical deadlines list so fee earners are aware of same-day actions.
• Taking on other tasks as needed to support the team.

Skills

Highly organized

Attention to detail

Multi-tasking

Written communication

Verbal communication

Independent worker

Team player

Education

3+ years IP/records experience

CIPA/CITMA courses desirable

Tools

Inprotech

Job description

The Law Support Group is seeking a Records Administrator / IP Paralegal to join its busy formalities team. You will manage records for patent, design and trade mark matters, ensuring accuracy and timely filing across jurisdictions.

This full-time hybrid role offers 40% remote work. You will liaise with clients, fee earners and overseas associates, diarise deadlines, review correspondence and maintain meticulous case records from instruction through to grant or publication.