Hybrid Executive Assistant & Office Operations Lead

twentysix; Brooklyn; Hybrid; GBP 59,000 - 63,000; Full time

Job summary

Huge is seeking an exceptionally sharp Executive Assistant & Office Coordinator to support the C-Suite and oversee the Chicago office. This hybrid role combines executive calendar management, travel planning, and day-to-day facilities coordination.

You will leverage AI-powered tools to streamline workflows, manage vendor relationships, and maintain a calm, proactive presence in fast-paced environments. This role requires 5+ years of hybrid EA/office management experience and exceptional

Qualifications

• 5+ years hybrid EA/office management experience.
• Strong anticipation skills; proactive problem solving.
• Proficient with productivity platforms, scheduling tools, and AI-powered assistants.
• Ability to shift between high-stakes C-Suite logistics and local office operations.
• Excellent written and verbal communication.

Responsibilities

• Architect and protect complex calendars; book meetings and align time with priorities.
• Gatekeeper: filter requests, prioritize urgent matters, prepare leadership for engagements.
• Coordinate complex travel, high-profile events, and board-level meetings.
• Draft executive communications and streamline workflows using AI tools.

Skills

Executive support

Office management

Calendar management

Travel coordination

Communication

Tools

AI tools

Job description

Huge is seeking an exceptionally sharp Executive Assistant & Office Coordinator to support the C-Suite and oversee the Chicago office. This hybrid role combines executive calendar management, travel planning, and day-to-day facilities coordination.

You will leverage AI-powered tools to streamline workflows, manage vendor relationships, and maintain a calm, proactive presence in fast-paced environments. This role requires 5+ years of hybrid EA/office management experience and exceptional