Hybrid Contract Administrator (Facilities & Compliance)

ABM; Greater London; Hybrid; GBP 17,000 - 25,000; Full time

Benefits offered by this job

GP access

Mental health support

Cycle to work

Perks at Work

Discounts and offers

Job summary

ABM is seeking an Administrator to provide dedicated site-based administrative support for our Amazon contracts in a hybrid London office. The role covers quotation preparation, PO handling, compliance tracking, and reporting to assist site managers and contract delivery leads.

You will manage trackers, liaise with suppliers and internal teams, and ensure documentation is complete for billing and audits. Excellent Excel/Office skills and CAFM experience are essential.

Qualifications

• Demonstrated organisational and prioritisation abilities.
• Strong written and spoken communication skills.
• Proficient with Microsoft Office and CAFM systems.

Responsibilities

• Prepare and submit quotations with supporting quotes.
• Raise and receipt Purchase Orders using IBMS.
• Maintain trackers for quotes, POs and compliance.
• Schedule and close approved quotes with managers.
• Upload documents to DMS and ensure audit-ready records.
• Support maintenance scheduling and site requirements.
• Coordinate with subcontractors and internal stakeholders.
• Update Avetta with supplier documentation.
• Assist with quote authorisation and client approvals.
• Contribute to weekly/monthly contract performance reporting.

Skills

Organisational skills

Attention to detail

Written & verbal communication

MS Office proficient

CAFMS/IBMS familiarity

Liaising with suppliers/clients

Tools

IBMS

DMS

SharePoint/Teams

Job description

ABM is seeking an Administrator to provide dedicated site-based administrative support for our Amazon contracts in a hybrid London office. The role covers quotation preparation, PO handling, compliance tracking, and reporting to assist site managers and contract delivery leads.

You will manage trackers, liaise with suppliers and internal teams, and ensure documentation is complete for billing and audits. Excellent Excel/Office skills and CAFM experience are essential.