Hybrid Conference Planner & Events Lead

BMA; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

30 days holiday entitlement

Pension contributions up to 12%

Onsite gym

Season ticket loan

Employee Assistance Programme

Job summary

The British Medical Association (BMA) is seeking a Conference Organiser to manage a portfolio of face-to-face, hybrid and online events, from planning through delivery to post-event reconciliation. The role is hybrid, requiring work from BMA House, venues across the UK and from home, with occasional early starts and late finishes.

You will organise events, manage budgets up to £30K, negotiate with venues and suppliers, and coordinate speakers, registration and communications, while maintaining

Qualifications

• Experience of organising a variety of events, including face-to-face, hybrid and online events and commercial conferences
• Strong planning and organisational skills, with the ability to manage several events at different stages and deliver to deadlines and budgets
• Experienced in building effective relationships with a wide variety of stakeholders
• Good influencing and negotiation skills when working with planning groups, venues and suppliers
• A calm, practical approach to problem-solving and the confidence to manage events independently when required
• Excellent IT skills, including experience using databases and maintaining web content
• A professional, customer-focused approach and a commitment to working in line with the BMA’s values

Responsibilities

• Organise allocated events, including venue selection, audio-visual requirements, catering, speaker liaison, delegate registration and attendee communications.
• Preparing and managing event budgets of up to £30K completing post-event reconciliations and working within agreed approval procedures.
• Negotiate arrangements with venues and suppliers, with contracts subject to management approval.
• Work with communications colleagues to publicise events, prepare conference materials and keep event webpages up to date.
• Keep stakeholders informed throughout the planning process and resolving practical issues calmly during events.
• Support the Conference Assistant with registration processes, payments, event databases and delegate documentation.

Job description

The British Medical Association (BMA) is seeking a Conference Organiser to manage a portfolio of face-to-face, hybrid and online events, from planning through delivery to post-event reconciliation. The role is hybrid, requiring work from BMA House, venues across the UK and from home, with occasional early starts and late finishes.

You will organise events, manage budgets up to £30K, negotiate with venues and suppliers, and coordinate speakers, registration and communications, while maintaining