Hybrid Buyer Admin Specialist | PO & Data Mastery

Seasalt; Falmouth; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

34 days paid annual leave

50% employee discount

Private Medical Scheme

Pension with 7% employer contributions

Volunteer days (2 days per year)

Learning and Development opportunities

Flexible hybrid working

Job summary

Seasalt is seeking a Buyer’s Administration Assistant at our Falmouth Head Office, with occasional remote work. You’ll own PO processes, manage samples, and keep product data accurate across PLM, PIM and buying systems.

You’ll liaise with suppliers and internal teams to support a fast-paced buying function, ensuring timely decisions, sign-offs and monthly reports. This role is full-time and based in the UK.

Qualifications

• Experience in overseeing day-to-day operations and resolving issues.
• High levels of organisation or relevant qualification.
• Enthusiastic with strong knowledge of, and interest in product and fashion.
• Strong eye for detail.
• Excellent communication skills.
• Demonstrates a proactive growth mindset, continuously developing skills, embracing feedback, and adapting positively to new challenges to enhance creative and commercial impact.
• Highly organised with the ability to complete tasks in a timely manner.
• Ability to work well both independently and as part of a team.
• Able to work in a fast-paced environment and prioritise effectively.
• Good system knowledge, able to maintain systems data accurately.

Responsibilities

• Own the PO process, raise and manage orders on the critical path.
• Obtain timely approvals and updates to support production timelines.
• Manage buying sample set, postage, storage and stock for sign-off.
• Coordinate sample handling and approvals with photography, tech and design teams.
• Maintain PLM data including colour approvals and lab dips.
• Update Buying Range Plan and reflect changes in PLM.
• Ensure BOMs for fabric, trims, branding are accurate.
• Check images, swatches and product commentary for online/wholesale channels.
• Support weekly trade meetings with samples and insights.
• Prepare meeting minutes and ensure follow-ups.
• Support weekly reports with trading analysis and market insights.
• Check FX rates and HTS codes by department.
• Use Power BI to monitor data across PLM, AX/D365, and PIM and fix errors.

Skills

Operations management

Organisation

Fashion/product interest

Attention to detail

Communication skills

Growth mindset

Time management

Team player

Prioritisation

Systems knowledge

Education

Relevant qualification or experience

Tools

Power BI

PLM system

AX/D365

PIM

Job description

Seasalt is seeking a Buyer’s Administration Assistant at our Falmouth Head Office, with occasional remote work. You’ll own PO processes, manage samples, and keep product data accurate across PLM, PIM and buying systems.

You’ll liaise with suppliers and internal teams to support a fast-paced buying function, ensuring timely decisions, sign-offs and monthly reports. This role is full-time and based in the UK.