Procurement Admin Specialist – Hybrid & Data-Driven Support

Foodbuy Group; Greater London; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

Foodbuy is seeking a Buyers Administration Assistant to join the London or Chertsey team on a hybrid, full-time basis. The role supports the category development function with admin duties across supplier and client queries, contracts, pricing changes, and reporting.

You will liaise with internal teams and external partners, helping manage multiple priorities while maintaining accuracy and timely communications. Competitive benefits accompany a £31,518 salary.

Qualifications

• Previous business administration or team support experience.
• Excellent organisational and time-management skills.
• Strong attention to detail and a high level of accuracy.
• Confident written and verbal communication skills.
• Strong IT capabilities and the ability to learn new systems quickly.
• Advanced knowledge of Microsoft Office, particularly Excel and PowerPoint.
• A flexible, team-focused approach with a positive, can-do attitude.
• The ability to use initiative and work independently.
• Confidence managing multiple priorities in a fast-paced, deadline-driven environment.

Responsibilities

• Provide day-to-day administrative support to the wider category team.
• Respond to supplier, client, category inbox and helpdesk queries.
• Gather information from different data sources and present it in a clear, accessible format.
• Support contract and price change administration.
• Upload relevant documents to the Scanmarket e-platform.
• Coordinate client communications and product sampling sessions.
• Prepare meeting agendas and supporting content.
• Capture actions, maintain accurate minutes and follow up with colleagues.
• Support ad hoc projects and ensure agreed actions are completed.
• Build strong working relationships with relevant internal teams.
• Provide an initial point of contact for supplier invoice queries.

Skills

Organisational skills

Attention to detail

Excel

PowerPoint

Communication

IT capabilities

Learn new systems

Team-focused

Independent working

Multitasking

Tools

Scanmarket

Microsoft Office

Job description

Foodbuy is seeking a Buyers Administration Assistant to join the London or Chertsey team on a hybrid, full-time basis. The role supports the category development function with admin duties across supplier and client queries, contracts, pricing changes, and reporting.

You will liaise with internal teams and external partners, helping manage multiple priorities while maintaining accuracy and timely communications. Competitive benefits accompany a £31,518 salary.