Buyers Admin Assistant

Seasalt; Falmouth; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

34 days paid annual leave

50% employee discount

Private Medical Scheme

Pension with 7% employer contributions

Volunteer days (2 days per year)

Learning and Development opportunities

Flexible hybrid working

Job summary

Seasalt is seeking a Buyer’s Administration Assistant at our Falmouth Head Office, with occasional remote work. You’ll own PO processes, manage samples, and keep product data accurate across PLM, PIM and buying systems.

You’ll liaise with suppliers and internal teams to support a fast-paced buying function, ensuring timely decisions, sign-offs and monthly reports. This role is full-time and based in the UK.

Qualifications

• Experience in overseeing day-to-day operations and resolving issues.
• High levels of organisation or relevant qualification.
• Enthusiastic with strong knowledge of, and interest in product and fashion.
• Strong eye for detail.
• Excellent communication skills.
• Demonstrates a proactive growth mindset, continuously developing skills, embracing feedback, and adapting positively to new challenges to enhance creative and commercial impact.
• Highly organised with the ability to complete tasks in a timely manner.
• Ability to work well both independently and as part of a team.
• Able to work in a fast-paced environment and prioritise effectively.
• Good system knowledge, able to maintain systems data accurately.

Responsibilities

• Own the PO process, raise and manage orders on the critical path.
• Obtain timely approvals and updates to support production timelines.
• Manage buying sample set, postage, storage and stock for sign-off.
• Coordinate sample handling and approvals with photography, tech and design teams.
• Maintain PLM data including colour approvals and lab dips.
• Update Buying Range Plan and reflect changes in PLM.
• Ensure BOMs for fabric, trims, branding are accurate.
• Check images, swatches and product commentary for online/wholesale channels.
• Support weekly trade meetings with samples and insights.
• Prepare meeting minutes and ensure follow-ups.
• Support weekly reports with trading analysis and market insights.
• Check FX rates and HTS codes by department.
• Use Power BI to monitor data across PLM, AX/D365, and PIM and fix errors.

Skills

Operations management

Organisation

Fashion/product interest

Attention to detail

Communication skills

Growth mindset

Time management

Team player

Prioritisation

Systems knowledge

Education

Relevant qualification or experience

Tools

Power BI

PLM system

AX/D365

PIM

Job description

Seasalt began in 1981 with a small shop in Penzance, selling workwear to local mariners and practical overalls to artists. Today, we’ve grown into a thriving omnichannel retailer with over 80 UK and Ireland stores, 400+ wholesale stockists, and a growing international and online footprint.

As a B Corp and winner of both Drapers “Best Place to Work” and CIPD’s “Best Recognition Programme”, we care deeply about our people, our communities and our long-term impact. Our Head Office teams provide the foundations that empower our people to drive sustainable growth across the UK and international markets.

As a Buyer’s Administration Assistant, you will play a critical role in ensuring the seamless execution of the buying strategy through exceptional administrative, operational, and data management support. This role is the foundation of the buying function, responsible for managing purchase orders, sample coordination, product data accuracy, and supplier communication, all while maintaining the smooth day-to-day operations of the team.

With an eye for detail, strong organisational skills, and a proactive mindset, this role supports the critical path, maintains product data, liaises with suppliers and supports the team in product development and trading decisions to help deliver commercially successful, design-led product ranges that align with brand values and strategic goals.

Please note this is a full-time, permanent contract which is primarily based at our Falmouth Head Office with occasional remote working.

Interview dates for this role are likely to take place Tuesday 27th or Thursday 29th October.

You’ll help us by:

• Owning the purchase order (PO) process, accurately raising and managing orders in line with the critical path, ensuring all data is correct and proactively resolving any queries or delays.
• Ensuring timely approvals and updates are communicated to relevant teams, supporting an efficient production timeline.
• Taking responsibility for managing the buying sample set, covering postage, storage, and Falmouth Business Park (FBP) stock management and that they are clearly presented for sign-off and aligned with D2C and wholesale buying decisions across all partners and channels.
• Acting as the main point of contact and coordinator for sample handling and approvals, working closely with photography, tech, and design teams and maintaining up to date photography sample sheets.
• Maintaining and updating the PLM (Product Lifecycle Management) system throughout the product lifecycle, including colour approvals, lab dips, desk looms, trim/branding, capsule, phase, grade and branding are completed for all ranges for efficient tracking and sign off, and ensuring consistency with design and buying updates.
• Maintaining and updating the Buying Range Plan (shopping list), ensuring any development changes are reflected in PLM.
• Ensuring fabric, trim, and branding BOMs (Bills of Materials) are correctly created and aligned with design specifications.
• Conducting online checks for images, swatches, and product commentary, ensuring all product information is correctly displayed across online and wholesale channels and logging any web change queries to the Buying and Digital team.
• Supporting the Assistant Buyer to conduct bulk approvals, ensuring supplier notifications are sent within 48 hours to maintain production schedules.
• Preparing for weekly trade meetings, ensuring samples are ready, insights are gathered, and key takeaways are recorded.
• Preparing and distributing minutes for key meetings, including sign-offs and range reviews, ensuring clear follow-ups.
• Supporting the team with weekly reports including trading analysis and shop reports, identifying key trends, pricing strategies, and market insights to ensure the brand remains commercially competitive.
• Conducting FX rate and HTS code checks by department, ensuring accurate duty classification and costing.
• Using Power BI to monitor data consistency across PLM, AX/D365, and PIM (Product Information Management) resolving errors and missing information and troubleshooting issues with relevant teams to support a smooth critical path and system integration.

The skills you’ll be sharing with the team:

• Experience in overseeing day-to-day operations, and addressing any issues that arise.
• Either a relevant qualification or experience in a transferable role which requires high levels of organisation.
• Enthusiastic with strong knowledge of, and interest in product and fashion.
• Strong eye for detail.
• Excellent communication skills.
• Demonstrates a proactive growth mindset, continuously developing skills, embracing feedback, and adapting positively to new challenges to enhance creative and commercial impact.
• Highly organised with the ability to complete tasks in a timely manner.
• Ability to work well both independently and as part of a team.
• Able to work in a fast-paced environment and prioritise effectively.
• Good system knowledge, able to maintain systems data accurately.

Why we hope you’ll love working with us:

The success of Seasalt is down to the skill and hard work of our team. We don't just want to attract the best and brightest people to come and work with us, we want you to stay and grow with us.

As well as doing everything we can to support your development professionally, we believe encouraging personal growth is just as important. So you can fulfil your passion and purpose, not just at work but in life, we offer a range of benefits that are designed to enhance your career and wellbeing:

• Salary: £25,700(Band 1)
• 34 days paid annual leave (including bank holidays), increasing with length of service
• Attractive 50% employee discount
• Flexible benefits allowance to personalise your benefits package
• Private Medical Scheme including 24/7 virtual GP
• Free access to our Employee Assistance Programme through Retail Trust with 24/7 support
• Pension plan with generous 7% employer contributions
• Life assurance programme
• Enhanced family leave policies
• Flexible working opportunities with our hybrid working approach
• Learning and Development opportunities
• Do Good Things with our two days per year paid volunteering opportunities
• Employee networks to develop and provide support to our people, including the Inclusion & Belonging Network
• 100s of savings on top retailers and gym memberships through our discount hub

At Seasalt we have a brilliant team of people – they're what make Seasalt a fantastic place to work. We love to celebrate uniqueness and are committed to making Seasalt a place where everyone feels they belong. As an inclusive employer, we want to invite a diverse range of candidates to apply for our roles.

We aim to work flexibly where possible and value a range of perspectives - diversity of thought helps us to grow. We're happy to help with any adjustments to our recruitment process and beyond.

Closing date for applications is 18th October 2026, however our roles can close earlier.