Hybrid Bid Manager: Lead Complex Proposals

ubitricity - Gesellschaft für verteilte Energiesysteme mbH; Greater London; Hybrid; GBP 65,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

Private healthcare

Pension plan

Regular company events

Flexible working hours

Job summary

ubitricity Distributed Energy Systems UK Ltd. is seeking a proactive Bid Manager to lead end-to-end tender and proposal processes across our UK operations.

You will own bids from qualification to submission, coordinating contributors and ensuring timely, compliant, and commercially robust outcomes. The role requires structure for complex tenders and collaboration with Commercial, Operations, Delivery, Product, Legal and Finance teams, with potential use of AI tools.

Qualifications

• Proven experience leading complex bids, proposals or tender processes from qualification through to submission and handover.
• Strong project-management skills, including planning, stakeholder coordination, risk management, governance and action tracking.
• Confidence coordinating and constructively challenging contributors across different functions and levels of seniority.
• Ability to create accountability and maintain momentum without relying on formal authority.
• Excellent written and verbal communication skills, with the ability to turn complex input into clear and persuasive proposals.
• Strong commercial judgement and the ability to understand client priorities, operational constraints and business risks.
• Ability to identify gaps, dependencies and unrealistic commitments early and drive timely decisions.
• Highly organised and comfortable managing several concurrent deadlines and changing priorities.
• Experience with public-sector procurement, framework agreements or infrastructure tenders would be highly advantageous.
• Experience in EV charging, energy, transport, mobility, utilities or related infrastructure, and familiarity with Jira, CRM or proposal-management tools, would be beneficial.

Responsibilities

• Own and manage the full bid lifecycle from opportunity qualification and bid planning through to submission, clarification, contract handover and post-bid review.
• Develop and maintain clear bid plans covering deliverables, responsibilities, dependencies, review stages, approvals, resources and deadlines.
• Lead bid kick-offs, progress reviews, solution workshops and final submission reviews, creating clarity and accountability across all contributors.
• Coordinate and actively manage internal stakeholders, external consultants and specialist partners, challenging delays, unclear ownership or insufficient contributions.
• Identify bid risks, dependencies, gaps and decision requirements early, escalating where necessary to protect quality, commercial viability and timelines.
• Lead bid qualification and go/no-go assessments, ensuring that client requirements and commercial, technical, operational and delivery implications are fully understood.
• Develop the bid strategy, win themes, key messages and overall proposal structure in collaboration with relevant stakeholders.
• Ensure that submissions are compliant, persuasive, commercially competitive and operationally deliverable, constructively challenging assumptions and proposed commitments.
• Own the overall quality and consistency of proposal content, turning cross-functional input into one clear, client-focused response.
• Maintain an accurate tender pipeline and clear reporting on opportunity status, key dates, resource requirements, risks and decisions.
• Improve bid-management tools, governance and reusable content, including Jira-based planning and appropriate use of AI-supported bidding solutions.
• Ensure a structured handover of successful bids, including commitments, assumptions, risks, dependencies, SLAs and implementation obligations, to Delivery and Operations.

Skills

Project management

Stakeholder coordination

Risk management

Governance

Communication skills

Commercial judgement

Tools

Jira

CRM

Proposal management tools

Job description

ubitricity Distributed Energy Systems UK Ltd. is seeking a proactive Bid Manager to lead end-to-end tender and proposal processes across our UK operations.

You will own bids from qualification to submission, coordinating contributors and ensuring timely, compliant, and commercially robust outcomes. The role requires structure for complex tenders and collaboration with Commercial, Operations, Delivery, Product, Legal and Finance teams, with potential use of AI tools.