Hybrid Administrative Coordinator — Legal & Risk Support

Marsh Agency; Belfast City District; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

Marsh Agency is seeking an Administrative Coordinator to join our Commercial Legal team in Belfast. This role supports the London Legal, Risk and Compliance teams and the Belfast Legal Team, operating on a hybrid model with three days per week in the Belfast office.

You will provide vital administrative support, manage the UK Administrative mailbox, and assist with a range of duties across teams. Strong Microsoft Office skills and two years of admin experience are essential.

Qualifications

• Minimum of two years of administrative support experience in a professional environment.
• Excellent organisational skills and meticulous attention to detail.
• Proficient with Microsoft Office, especially Outlook, plus Word and Excel.
• Collaborative and team-oriented approach; able to work independently and take initiative.

Responsibilities

• Manage work in the UK Admin Inbox and coordinate tasks within the admin team.
• Review incoming emails and documents, taking ownership or distributing to the appropriate recipients.
• Escalate matters per internal processes when required.
• Maintain confidential correspondence and data files for reliable recordkeeping.
• Arrange travel and accommodation; process team expenses; prepare payment requisitions and track receipts.
• Input data on the internal matter management system.

Skills

Organisational skills

Communication skills

Independent worker

Team collaboration

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

Marsh Agency is seeking an Administrative Coordinator to join our Commercial Legal team in Belfast. This role supports the London Legal, Risk and Compliance teams and the Belfast Legal Team, operating on a hybrid model with three days per week in the Belfast office.

You will provide vital administrative support, manage the UK Administrative mailbox, and assist with a range of duties across teams. Strong Microsoft Office skills and two years of admin experience are essential.