Administrative Coordinator

Marsh Agency; Belfast City District; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

Marsh Agency is seeking an Administrative Coordinator to join our Commercial Legal team in Belfast. This role supports the London Legal, Risk and Compliance teams and the Belfast Legal Team, operating on a hybrid model with three days per week in the Belfast office.

You will provide vital administrative support, manage the UK Administrative mailbox, and assist with a range of duties across teams. Strong Microsoft Office skills and two years of admin experience are essential.

Qualifications

• Minimum of two years of administrative support experience in a professional environment.
• Excellent organisational skills and meticulous attention to detail.
• Proficient with Microsoft Office, especially Outlook, plus Word and Excel.
• Collaborative and team-oriented approach; able to work independently and take initiative.

Responsibilities

• Manage work in the UK Admin Inbox and coordinate tasks within the admin team.
• Review incoming emails and documents, taking ownership or distributing to the appropriate recipients.
• Escalate matters per internal processes when required.
• Maintain confidential correspondence and data files for reliable recordkeeping.
• Arrange travel and accommodation; process team expenses; prepare payment requisitions and track receipts.
• Input data on the internal matter management system.

Skills

Organisational skills

Communication skills

Independent worker

Team collaboration

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

We are seeking a talented individual to join our Commercial Legal team, part of our business at Marsh.

Building on the continued success of our Commercial Legal Team in Belfast, we are growing and inviting applications for an Administrative Coordinator to join our well-regarded and high-performing legal team.

This position will be based in our Belfast office and will provide support to the London Legal, Risk and Compliance teams, as well as working with the Belfast Legal Team. The role follows a hybrid working model, requiring three days per week in the Belfast office.

In this position, you will deliver vital administrative support, with a primary responsibility for managing the UK Administrative team mailbox as well as assisting colleagues with a range of administrative duties.

We Will Rely On You To

• Manage work in the UK Admin Inbox.
• Review incoming emails and other documents as directed, taking ownership of tasks that can be done, or promptly distributing them to the appropriate recipients within the admin team.
• Escalate matters in line with internal processes when required.
• Maintain correspondence and data files to ensure accurate and reliable recordkeeping.
• Always maintain strict confidentiality, particularly when handling sensitive information.
• Travel and accommodation arrangements.
• Processing expenses for the team.
• Managing incoming/outgoing files from the business/external law firms and keeping appropriate records.
• Preparing payment requisitions/documentation and tracking receipt.
• Inputting data on the internal matter management system.

What You Need To Have

• Excellent organisational skills and attention to detail with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Outlook for email management, as well as PowerPoint and Excel for presentation support.
• Collaborative and team-oriented approach.
• Self-driven and proactive, with the ability to work independently and take initiative.
• Minimum of two years of experience providing administrative support in a professional environment.

What Makes You Stand Out

• Minimum of two years of experience providing administrative support in a fast-paced, professional environment, preferably within the legal sector.
• The ability to remain calm and organised under pressure and effectively able to manage stakeholders at all levels.
• High proficiency in using Microsoft products, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook, to efficiently perform daily tasks and support team collaboration.

Why join our team

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

#hybrid

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to providing an inclusive work environment. We aim to attract and retain the best, most qualified people and value colleagues of all backgrounds, without regard to age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us at [e-mail].

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.