Human Resources Coordinator

JR United Kingdom; Aberdeen City; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking an HR Coordinator in Aberdeen for a permanent position. The role involves managing employee lifecycle processes, supporting recruitment, and coordinating training activities. Ideal candidates will have HR experience, proficiency in MS Office, and relevant qualifications. Interested applicants should forward their CV to Orion Group.

Qualifications

• Demonstrable experience as an HR Coordinator or Administrator.
• Experience in coordinating offshore training.
• Working towards CIPD qualification is desirable.

Responsibilities

• Coordinate employee lifecycle administration including onboarding and offboarding.
• Support onshore recruitment activities and manage training records.
• Respond to general HR queries and provide information on policies.

Skills

Proficiency in MS Office

HR Coordination

Data Processing

Education

HNC/HND in Human Resources or Business

Job description

Job Title: HR Coordinator

Our client is currently recruiting for the position of HR Coordinator, based in Aberdeen. This is a temporary-permanent role located in the South of Aberdeen.

Responsibilities:

1. Establish good relationships with managers and employees to ensure the delivery of a professional, confidential, and value-added HR service.
2. Verify and process data in the HRIS and other business systems; coordinate employee lifecycle administration, including onboarding, absence management, system notifications and approvals, offboarding, and maintaining HR records with accuracy and attention to detail.
3. Coordinate and assist with onshore recruitment activities such as screening applications, arranging interviews, preparing offers, and managing routine documentation and engagement of new employees.
4. Support the Lead HR Business Partner with the Training/Learning Management System (LMS) project by providing accurate data to the vendor.
5. Manage onshore and offshore mandatory training bookings, upload course certifications, and maintain training records and matrices.
6. Arrange training accommodations where applicable.
7. Perform regular audits on training matrices.
8. Support the coordination of in-house training programs.
9. Arrange and request onshore OEUK Medicals and Occupational Health Referrals through external providers, maintaining certification records.
10. Support activities related to the annual HR cycle, including performance management, and compensation and benefits.
11. Administer employee benefit schemes in collaboration with benefits brokers, ensuring employee details are current in the portal.
12. Assist with onshore payroll processes to meet deadlines.
13. Prepare and issue employee communications and letters.
14. Respond to general HR queries and provide information on company policies, procedures, benefits, schemes, and systems to onshore employees.
15. Participate in HR projects and execute assigned activities.
16. Provide HR assistance to the emergency response organization, including support and participation in the HR On-call duty team.

Specific Requirements:

• Demonstrable experience as an HR Coordinator or Administrator in a similar environment.
• Experience in coordinating offshore training is essential.
• Proficiency in all MS Office packages.
• HNC/HND in Human Resources, Business, or equivalent; working towards CIPD qualification is desirable.

This is a permanent position. If you are interested and believe you are a good fit, please contact Orion Group for more information or apply by forwarding your current CV quoting reference: PR/077533.