Human Resources Assistant

Hikvision UK & Ireland; Uxbridge; On-site; GBP 22,000 - 30,000; Full time

Job summary

Hikvision UK & Ireland is seeking an HR Assistant to support onboarding, offboarding, and employee engagement from our UK office. The role focuses on implementing the HR strategy, fostering a healthy workplace aligned with corporate objectives, and driving internal communications.

You will handle administration, support engagement initiatives, organise onboarding and offboarding processes, and contribute to quarterly employee newsletters.

Qualifications

• 0–2 years in HR, People Operations, recruitment, administration or a similar people-focused role.
• A degree in Human Resources, Business, Psychology or a related discipline is desirable but not essential.
• Strong interest in developing a career in HR and People Operations.
• Good organisational and time-management skills, with strong attention to detail.
• Good communication and interpersonal skills, with the ability to build positive relationships with employees and stakeholders.

Responsibilities

• HR Administration: issue reference letters, respond to reference checks, and raise POs.
• Employee Engagement: support engagement plans, develop recognition programmes, and coordinate events.
• Onboarding: design streamlined onboarding processes and deliver welcome sessions.
• Offboarding: coordinate leaver processes, exit interviews and minutes.
• Internal communications: develop and execute communications plans to share vision, values and initiatives.

Skills

Communication skills

Interpersonal skills

Organisational skills

Time management

Attention to detail

Education

Degree in HR / Business / Psychology desirable

Tools

OA system

HRIS / OA tools

Office PO process

Job description

Note: This is a full-time, office-based role requiring the job holder to work five days per week from our office in UB11 1ET, with flexibility available on an individual basis where required.

The job holder is an HR assistant responsible for onboarding, offboarding, company culture, employee engagement. The role entails taking approach to internal communications and assisting to design, develop and execute the HR strategy, which ultimately supports a healthy workplace for employees’ growth and performance, in alignment with the corporate’s business objectives.

HR Administration

• Issuing relevant company reference and verification letters; and respond to reference checks for departed employees.
• Make purchases for office events and raise POs accordingly.
• Carry out other duties assigned by the line manager.

Employee Engagement:

• Support the engagement plan to attract and retain valuable employees, explore creative ideas and implement suitable initiatives to support employee engagement.
• Identify opportunities and develop an employee recognition programme.
• Lead the development and execution of employee engagement programs and foster the company’s culture ensuring all initiatives/activities are promoted and delivered.
• Develop, evaluate and execute internal communication plans to ensure the vision, values, initiatives, and organizational information are communicated regularly and effectively.
• Organise employee engagement events including birthday parties, special events, and team-building events.
• Coordinate activities to create a quarterly HR newsletter as a medium to promote a positive company culture.

Onboarding:

• Create a system design to streamline and automate the onboarding process where possible.
• Organise pre-onboarding preparation in line with the company’s process and SLA providers.
• Enhance the new employees’ onboarding experience through welcoming communication.
• Performs the administration activities related to the start of the employee.
• Deliver the welcome session and monitor new employees’ induction training.

Offboarding:

• Communicate with the leaver’s manager to confirm their request.
• Organise and monitor the process, trigger relevant tasks to offboarding SLA providers, and complete the leaver’s resignation process on the OA system.
• Prepare relevant exit correspondence with the departing employee, attend exit interview and produce meeting minutes.
• Produce departing employee analysis report on a quarterly basis.

Skills and Experience:

• 0–2 years of experience in HR, People Operations, recruitment, administration or a similar people-focused role.
• A degree in Human Resources, Business, Psychology or a related discipline is desirable but not essential.
• Strong interest in developing a career in HR and People Operations.
• Good organisational and time-management skills, with strong attention to detail.
• Good communication and interpersonal skills, with the ability to build positive relationships with employees and stakeholders.