Human Resources Assistant

Civic Recruitment Limited; Ruthin; Hybrid; GBP 22,000 - 29,000; Part time

Job summary

Civic Recruitment Limited is seeking an HR Assistant for a 3-month contract with a Local Authority, based at County Hall, Ruthin. You will support the HR team across the employee lifecycle, including recruitment, onboarding, and HR administration, while ensuring compliance with policies and data protection.

The role requires strong administration, experience in HR, and the ability to handle confidential information; 37 hours per week with hybrid working (4 days remote, 1 day office-based).

Qualifications

• Previous experience working in an HR Administration environment.
• Experience supporting recruitment and onboarding processes.
• Experience maintaining employee records and HR databases.
• Experience providing customer service and responding to employee enquiries.
• Experience handling confidential and sensitive information.

Responsibilities

• Act as the first point of contact for HR enquiries via telephone, email, and in person.
• Provide HR advice and guidance to managers and employees.
• Support recruitment and onboarding activities across the Council.
• Prepare vacancy packs and issue contractual documentation.
• Administer employee lifecycle processes including new starters, transfers, leavers, and contract changes.
• Process and monitor references, Right to Work checks, and EWC checks.
• Ensure safeguarding recruitment checks are completed in line with Council procedures.
• Maintain accurate employee records using HR systems.
• Liaise with Payroll regarding pay-related transactions.
• Attend employee relations meetings and take minutes.

Skills

HR Administration

Recruitment support

Employee records management

Customer service

Confidentiality handling

Organisational skills

Microsoft Office

Multi-tasking

Education

HR Administration experience

Right to Work in the UK

Tools

i-Trent

Microsoft Office

Job description

Ruthin, United Kingdom | Posted on 21/09/2026

• Country United Kingdom
• Postal Code LL15

About Us

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

3 months Contract with a Local Authority

Job Purpose

As an HR Assistant, you will act as the first point of contact for the Human Resources team, providing advice, guidance, and administrative support to managers and employees across the Council. You will support the full employee lifecycle, recruitment processes, onboarding activities, and HR administration while ensuring excellent customer service and compliance with HR policies and procedures.

Key Duties/Accountabilities

Act as the first point of contact for HR enquiries via telephone, email, and in person.

Provide HR advice and guidance to managers and employees.

Support recruitment and onboarding activities across the Council.

Prepare vacancy packs and issue contractual documentation.

Administer employee lifecycle processes including:

• New starters
• Transfers
• Leavers
• Contract changes

Process and monitor:

• References
• Right to Work checks
• Education Workforce Council (EWC) checks

Ensure safeguarding recruitment checks are completed in line with Council procedures.

Maintain accurate employee records using i-Trent and other HR systems.

Update electronic personnel files and HR databases.

Liaise with Payroll regarding pay-related transactions.

Assist with maintaining HR policies, procedures, and intranet content.

Attend employee relations meetings and take minutes.

Provide administrative support to the HR Management Team and HR Business Partners.

Support HR improvement projects and service development initiatives.

Ensure compliance with data protection, confidentiality, and safeguarding requirements.

Essential Experience Required

• Previous experience working within a Human Resources or HR Administration environment.
• Experience supporting recruitment and onboarding processes.
• Experience maintaining employee records and HR databases.
• Experience providing customer service and responding to employee enquiries.
• Experience handling confidential and sensitive information.
• Strong administrative and organisational skills.
• Experience using HR systems and Microsoft Office applications.
• Ability to manage multiple tasks and meet deadlines.
• Experience producing accurate documentation and maintaining records.
• Good communication and interpersonal skills.

Essential Qualifications Required

• Previous HR Administration or Human Resources experience.
• Right to Work in the UK.

Additional Information to Note

• Working hours: 37 hours per week.
• Location: County Hall, Ruthin, Denbighshire, LL15 1YN.

Hybrid working arrangement:

• 4 days remote
• 1 day office-based
• Initially full-time attendance may be required for training and induction.
• Start Date: 1st October 2026.
• Online interview.
• Interview Date: 24th September 2026.
• Interview Duration: Approximately 30 minutes.
• Supplier Submission Deadline: 23nd September 2026.