Human Resources Assistant

Rated Inc Limited; Borough of Runnymede; On-site; GBP 20,000 - 30,000; Full time

Job summary

Rated Inc Limited is seeking an HR Assistant to provide routine advisory support on recruitment, contracts, absence and employee departures, and to support HR Officers across the team.

The role includes processing a broad range of HR actions, ensuring payroll-ready records, conducting checks, and maintaining payroll and recruitment systems. You will also prepare HR documents, act as note-taker in meetings, and contribute to HR operations improvements.

Qualifications

• HR knowledge and practices
• Familiarity with employment law basics

Responsibilities

• 1. Provide routine proactive advice to staff and managers on HR matters including recruitment, changes to contracts, absence and leaving the organisation.
• 2. Process a full range of transactional HR actions and ensure records are set up correctly for payroll (probations, end of funding, contract changes, terminations, absence data).
• 3. Ensure timely statutory and pre-employment checks with guidance from HR Officers and partners.
• 4. Use HRIS and payroll, recruitment and finance systems for service delivery and relocation claims.
• 5. Produce and maintain HR documentation (contracts, benefits, induction, onboarding, employment confirmations).
• 6. Support colleagues including acting as note-taker at discipline, grievance, capability, funding end, and absence meetings.
• 7. Work as a proactive HR Operations Team member, covering where needed and seeking service improvements.
• 8. Undertake other duties related to HR processes (promotion and reward) as directed.

Job description

• 1. Human Resources Assistant To provide routine proactive advice to staff and managers on a full range of HR matters including recruitment, changes to contracts, absence and leaving the organisation seeking input from HR Officers and others where appropriate
• 2. Human Resources Assistant To process a full range of transactional HR actions and associated actions, ensuring adherence to legislative requirements and standard HR processes and policies ensuring that records are set up correctly for payroll i.e. monitoring and completion of probationary periods, end of funding, changes to contracts, end of contracts and processing absence information in a timely manner
• 3. Human Resources Assistant To ensure that the University completes all statutory and pre-employment checks in a timely manner seeking advice from HR Officers, Business Partners and other colleagues as applicable.
• 4. To use a range of IT systems to ensure the delivery of a timely and effective service i.e. an HR and Payroll System, online recruitment system and finance system for the processing of relocation claims.
• 5. To ensure that HR documentation is produced and maintained in a timely manner, including contracts, information on benefits, induction, and on-boarding, and issuing confirmation of employment letters.
• 6. To provide support to colleagues as applicable including acting as note taker at a range of meetings i.e. disciplinary, grievance, capability, end of funding and absence management
• 7. To work proactively as a member of the HR Operations Team providing cover where necessary and working with the HR Officers and Deputy/Head of HR Operations to seek improvements to service delivery.
• 8. To undertake other duties as directed throughout the year related to specific HR processes i.e. promotion and reward processes