Human Resources Advisor

Omexom; Belfast City District; On-site; GBP 28,000 - 38,000; Full time

Job summary

Omexom is seeking an HR Advisor to deliver a full range of HR services including recruitment, performance management and employee relations. The role supports payroll processes, training, succession management and organisational development across the regional unit.

You will work closely with line managers, coach on people issues, manage contract terms, and ensure disciplinary, grievance and appraisal processes run smoothly. Flexibility for travel within the UK and RoI is required.

Qualifications

• CIPD Level 5 qualification with experience in a complex business environment.
• Solid knowledge of NI/GB/RoI employment legislation and developments.
• Articulate, credible, with high level influencing and communication skills.
• Ability to handle a demanding workload and provide practical HR solutions.
• Working knowledge of Microsoft Office and HR systems.

Responsibilities

• Deliver full HR services including recruitment, performance management and employee relations.
• Support payroll queries and liaise with payroll provider for changes and payments.
• Administer training, development, succession planning and management development.
• Coordinate attendance management, absence records, and return-to-work interviews.
• Assist with new staff onboarding, contracts, and pre-employment checks (Access NI).
• Maintain HR documentation, recruitment material, and HR reports for management.

Skills

Communication skills

Influencing

Problem solving

Time management

Teamwork

Organizational skills

Education

CIPD Level 5

Tools

Microsoft Office

Job description

Job Title: HR Advisor - fixed term contract

Reporting to: HR Manager

Business Unit: Regional -Support

Purpose of the Position

Reporting directly to the HR Manager, the HR Advisor will be responsible for delivering a full range of HR services including recruitment, performance management, employee relations, training and development, succession management and management development, organisational change and continuous improvement of HR processes and procedures.

Also, to include developing strong relationships with line management and providing practical assistance across a broad range of commercial and HR issues while also coaching managers regarding people issues and offering advice on all aspects of the employment contract while ensuring that grievance, disciplinary, communications, sickness absence, performance management and all other HR processes operate effectively.

Responsibilities & Duties

Duties will include but are not limited to:

• Supporting Payroll process as follows:
• Dealing with ad hoc and monthly payroll queries.
• Ensuring accurate and timely provision of payroll changes to both Group payroll and the external payroll provider.
• Processing relevant additional payments such as bonus as and when required.
• Maintaining a review file re: salary reviews, extension letters, and probationary employees.
• Assisting in the administration of the company's communication and employee involvement processes.
• Assisting in the administration of the performance management review process.
• Supporting the attendance management process by maintaining records regarding absence, certification and return to work interviews.
• Training support ensuring training process is followed as per company procedure including:
• Source and book training courses ensuring course content and costs are appropriate.
• Maintain up to date training matrix for employees.
• Assisting in recruitment and selection processes to ensure the appointment of staff in a time and cost effective manner and in compliance with the Company's recruitment policy.

Associated duties include

• Sourcing and placing recruitment advertisements.
• Issuing correspondence to applicants (application forms, job descriptions etc.).
• Maintaining all recruitment documentation (recruitment register etc.).
• Communicating with applicants.
• Preparing and processing all selection material (shortlisting, letters, interview papers etc.).
• Assisting with the interview process as required.
• Supporting New Start Process as follows:
• Producing and issuing all documentation (Letters of Appointment, Personal Contracts, Terms and Conditions, Company Policies and Procedures).
• Processing all related documents including bank details, P45/P46 forms, immigration status (passports).
• Criminal Records (Access NI) Checks.
• Organising and checking Pre-employment medicals.
• Assisting in work permit application process and associated record keeping.
• Maintenance of employee CV database, liaising with individuals and project managers in order to produce CV's for tenders/projects as required.
• General office and HR administration including ensuring personnel filing is up to date and all relevant data is available to ensure the timely provision of HR reports.

Governance

Interfaces and relationships with key stakeholders:

• HR team
• Regional Directors & Managers
• Business Unit General Managers
• Regional employees

Person Specification

Qualifications and experience

• CIPD qualified to Level 5 while possessing a solid track record of delivery within a complex business environment.
• Knowledge of legislation, employee relations, and commercial awareness.
• Articulate, credible, with high level influencing and communication skills.
• Ability to cope with a demanding workload.
• Ability to be a problem solver who can develop workable and practical solutions.
• Working knowledge of Microsoft Office.
• Up to date knowledge of current NI/GB/RoI employment legislation and developments.
• Access to a form of transport to meet the requirements of the role, with flexibility to travel throughout the UK and RoI.
• Construction or engineering industry experience.
• Flexibility regarding hours and work location.

Values

In line with Omexom's values the jobholder must possess the following qualities:

Team Spirit & Generosity - able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment - enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility - enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship - continually strive to improve processes and introduce new initiatives to improve efficiency.