HSE Records & Governance Administrator

Sofina Foods; Malton; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Company pension & life assurance

Online Benefits Hub

Health & wellbeing programme

Free on-site parking

Monday to Friday

Job summary

Sofina Foods is seeking an HSE Administrator to provide administrative and coordination support to the Group HSE Manager and Group Environment Manager on a 6-month fixed-term contract. The role focuses on accurate data management, document control, and governance meeting support across Sofina Europe sites.

Key duties include maintaining HSE records, coordinating diaries, producing monthly dashboards, and ensuring effective use of the Safety Management System.

Qualifications

• Proven administrative experience in a fast-paced environment.
• Strong documentation and record-keeping skills.
• Ability to manage multiple priorities with precision.

Responsibilities

• Oversee document control across SharePoint, Teams and HSE systems.
• Maintain alignment of H&S standards, processes and records.
• Plan and coordinate diaries for the Group HSE Manager and Group Environment Manager.
• Organise six-monthly H&S Governance meetings for each site.
• Update and manage the RIDDOR and HIPO tracker spreadsheet.
• Record minutes for key meetings and track actions.
• Produce monthly H&S dashboard reports and period-end HSE CI reports.
• Manage and maintain the SMS across Sofina Europe sites.

Skills

Document control

Governance coordination

Attention to detail

Communication

Time management

Collaboration

Tools

Microsoft Excel

PowerPoint

Word

SharePoint

Job description

Sofina Foods is seeking an HSE Administrator to provide administrative and coordination support to the Group HSE Manager and Group Environment Manager on a 6-month fixed-term contract. The role focuses on accurate data management, document control, and governance meeting support across Sofina Europe sites.

Key duties include maintaining HSE records, coordinating diaries, producing monthly dashboards, and ensuring effective use of the Safety Management System.