HSE Administrator

Sofina Foods; Malton; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Company pension & life assurance

Online Benefits Hub

Health & wellbeing programme

Free on-site parking

Monday to Friday

Job summary

Sofina Foods is seeking an HSE Administrator to provide administrative and coordination support to the Group HSE Manager and Group Environment Manager on a 6-month fixed-term contract. The role focuses on accurate data management, document control, and governance meeting support across Sofina Europe sites.

Key duties include maintaining HSE records, coordinating diaries, producing monthly dashboards, and ensuring effective use of the Safety Management System.

Qualifications

• Proven administrative experience in a fast-paced environment.
• Strong documentation and record-keeping skills.
• Ability to manage multiple priorities with precision.

Responsibilities

• Oversee document control across SharePoint, Teams and HSE systems.
• Maintain alignment of H&S standards, processes and records.
• Plan and coordinate diaries for the Group HSE Manager and Group Environment Manager.
• Organise six-monthly H&S Governance meetings for each site.
• Update and manage the RIDDOR and HIPO tracker spreadsheet.
• Record minutes for key meetings and track actions.
• Produce monthly H&S dashboard reports and period-end HSE CI reports.
• Manage and maintain the SMS across Sofina Europe sites.

Skills

Document control

Governance coordination

Attention to detail

Communication

Time management

Collaboration

Tools

Microsoft Excel

PowerPoint

Word

SharePoint

Job description

The HSE Administrator will provide comprehensive administrative and coordination support to the Group H&S Manager and Group Environment Manager. This is a 6-month fixed-term contract, with the role responsible for maintaining accurate HSE records and documentation, managing key systems and reports, and supporting governance meetings across the business.,

Job responsibilities and qualifications

• Oversee document control across SharePoint, Teams, and all HSE systems.
• Maintain alignment of H&S standards, processes, and records.
• Plan and coordinate diaries for the Group H&S Manager and Group Environment Manager.
• Organise six-monthly H&S Governance meetings for each site.
• Update and manage the RIDDOR and HIPO tracker spreadsheet.
• Record minutes for key meetings including weekly, monthly, and governance sessions, and track resulting actions.
• Produce monthly H&S dashboard reports and period-end HSE CI reports.
• Manage and maintain the Safety Management System (SMS)., A key administrative role supporting the Group Health, Safety & Environment (HSE) function, ensuring accurate data management, document control, and effective coordination across Sofina Europe sites.
  Proven experience in an administrative role, ideally within a fast-paced environment.
• Strong IT skills, proficient in Microsoft Excel, PowerPoint, and Word.
• Excellent organisational and time management skills, with strong attention to detail.
• Confident communicator with the ability to work collaboratively within a large HSE team.
• Capable of handling sensitive information with discretion and professionalism.
• Proactive approach with the ability to manage multiple priorities effectively.
  Sofina Foods, Sofina Foods isn't just a food company - It's a place to build your future.

With a team of over 13,000 people across 40 sites in Canada and Europe, we're passionate about delivering quality meats and seafood products to consumers around the world. Join a company where innovation, sustainability, and customer satisfaction drive everything we do. At Sofina, you'll grow your skills, make a real impact, and work with responsibly sourced products from more than 50 protein sources across five continents. Our vision is bold: to be the most successful food company in the world. If you're looking for a rewarding career in the food industry, there's a place for you at Sofina Foods.

Why Sofina Foods?

• Competitive salary
• Company pension & life assurance scheme
• Online Benefits Hub
• Health & wellbeing programme
• Free on-site parking
• Supportive, people-first culture
  Monday to Friday

Salary Competitive Salary Equal Opportunities Sofina Foods is proud to be an equal opportunities employer. We're committed to building a diverse and inclusive workplace where everyone feels valued and respected.