HR Systems & Data Assistant

Oakleaf Partnership; City Of London; Híbrido; GBP 29.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid working

Long-term contract

On-site presence 2 days/week

Descripción de la vacante

Oakleaf Partnership is seeking a highly organized HR Systems & Data Administrator on a long-term contract. You will be responsible for maintaining accurate employee data across HR systems, supporting HRIS operations and delivering reliable reporting to HR and Payroll teams.

The role emphasizes data accuracy, system audits and collaboration with stakeholders to drive improvements. A strong Excel skill set and experience with HR databases are essential for success in a fast-paced environment.

Formación

• Experience in HR Systems, HR Data, or HR Administration roles.
• Experience maintaining employee records within a HRIS or HR database.
• Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP and data manipulation.
• Experience producing HR reports and management information.
• Excellent attention to detail and commitment to data accuracy.

Responsabilidades

• Maintain and update employee records across HR systems with data accuracy.
• Process HR data changes including starters, leavers and organisational changes.
• Produce routine and ad-hoc HR reports for HR, Payroll and management teams.
• Support HRIS administration and testing, upgrades and enhancements.
• Create and maintain reporting templates and HR data dashboards.
• Ensure GDPR compliance and data management policies are followed.

Conocimientos

HR Systems

HR Data

Excel advanced

Data reporting

GDPR knowledge

Attention to detail

Stakeholder communication

HRIS familiarity

Herramientas

Workday

SuccessFactors

ResourceLink

Oracle HCM

SAP HR

Dayforce

Descripción del empleo

HR Systems & Data Administrator

£180 per day

Hybrid Working - King's Cross (2 days per week onsite)

Immediate Start - Contract until April 2027

Are you an experienced HR Systems or HR Data professional looking for a long-term contract opportunity within a busy and evolving HR function?

We're seeking a HR Systems & Data Administrator to play a key role in maintaining HR data accuracy, supporting HR systems administration, and delivering reliable people reporting. This position is ideal for someone who enjoys working with HR systems, employee data and reporting, while supporting the smooth running of day-to-day HR operations.

Working closely with HR, Payroll and wider business stakeholders, you'll help ensure employee information is accurate, compliant and accessible, while contributing to HR system improvements and reporting requirements.

The Role

As the HR Systems & Data Administrator, you will support the administration, maintenance and integrity of employee data across HR systems. You will be responsible for processing HR data updates, running reports, carrying out audits and supporting HR system users across the business.

This is a highly analytical and detail-focused role, requiring strong Excel skills and previous experience working within HR systems or HR administration environments.

Key Responsibilities

• Maintain and update employee records across HR systems, ensuring data accuracy and completeness
• Process HR data changes including starters, leavers, contractual amendments and organisational changes
• Conduct regular data quality checks and audits to identify and resolve discrepancies
• Produce routine and ad-hoc HR reports for HR, Payroll and management teams
• Support the administration and day-to-day operation of the HR Information System (HRIS)
• Assist with HR systems testing, upgrades and enhancements
• Create and maintain reporting templates and HR data dashboards
• Extract and manipulate data using Excel to support business reporting requirements
• Work closely with Payroll to ensure accurate employee information is transferred and maintained
• Respond to HR system queries from managers and employees
• Support HR projects by providing data analysis and systems administration support
• Maintain documentation for HR processes, system procedures and reporting methodologies
• Ensure compliance with GDPR and internal data management policies

About You

We are looking for an organised and detail-oriented HR Systems professional who enjoys working with data and systems and takes pride in delivering accurate information.

Essential Skills & Experience

• Previous experience in a HR Systems, HR Data, HR Administration or HR Operations role
• Experience maintaining employee records within a HRIS or HR database
• Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP and data manipulation
• Experience producing HR reports and management information
• Excellent attention to detail and commitment to data accuracy
• Strong administrative and organisational skills
• Ability to manage large volumes of employee data in a fast-paced environment
• Good understanding of confidential data handling and GDPR requirements
• Strong communication skills and the ability to build relationships with stakeholders at all levels
• Experience working closely with HR and Payroll teams

Desirable Experience

• Experience using HR systems such as Workday, SuccessFactors, ResourceLink, Oracle HCM, SAP HR or Dayforce
• Exposure to HR reporting tools or Power BI
• Previous experience supporting HR system implementations, upgrades or change projects
• Experience working within a large or complex organisation

What's on Offer?

• £180 per day
• Long-term contract through to April 2027
• Hybrid working with just 2 days per week in King's Cross
• Opportunity to gain exposure to HR systems, reporting and data analytics
• Supportive and collaborative HR team environment
• Valuable experience within a large and evolving HR function
• Immediate start available