HR Systems & Data Administrator (12-Month FTC) — Flexible Hours

Harmeny Education Trust Limited; City of Edinburgh; On-site; GBP 24,000 - 30,000; Part time

Benefits offered by this job

Pension scheme

Wellbeing and gym facilities

35 days' holiday

Life assurance 3x salary

Job summary

Harmeny Education Trust Limited is seeking an HR Administrator on a 12-month fixed-term contract to support the HR team through a period of organisational transformation. The role focuses on implementing new HR and recruitment systems, data cleansing, and delivering high-quality administrative services.

You will handle data across systems, maintain trackers, manage the HR inbox, and support staff and managers with HR matters while meeting deadlines.

Qualifications

• CIPD Level 3 qualification or equivalent professional experience in an HR context.
• Administrative experience in an HR context.
• Experience of maintaining and updating people-related data.
• Excellent attention to detail.
• Experience of using and maintaining people-related IT systems.
• Experience in providing advice and a high-quality service to internal and external stakeholders.
• A track record of managing competing priorities and a challenging workload within a busy working environment.
• Excellent communication and interpersonal skills, both written and oral.
• Good organisational, time management, administrative, and Microsoft Office skills.

Responsibilities

• Provide administrative support to the HR team during a period of organisational transformation, assisting with the implementation of new HR and recruitment systems, data cleansing activities, and the efficient delivery of HR services.
• Review HR data held across various systems and make changes in line with our data retention guidance, including updating, moving, archiving, and deleting data as appropriate.
• Support the HR team with a range of administrative tasks, contributing to the smooth and effective operation of the department and ensuring a consistently high-quality service.
• Manage the HR inbox and ensuring queries are responded to in a timely manner; maintain HR trackers and records; liaise with colleagues to progress actions and deadlines.
• Provide administrative support to staff and managers on a range of HR-related matters.
• Communicate effectively with the HR Adviser to plan and prioritise workloads to ensure deadlines are met.
• Support the organisation’s recruitment process, including pre-employment checks, as directed by the HR Adviser and HR Administrator.
• Attend supervision, training, and other meetings, as required.
• Undertake any other reasonable duties in line with skill level and experience, as may be requested by the HR Adviser or the Head of HR.

Skills

CIPD Level 3

HR Administration

Data management

Attention to detail

HR IT systems

Advisory experience

Prioritisation

Communication skills

MS Office

Education

CIPD Level 3 or equivalent HR experience

Tools

Microsoft Office

Job description

Harmeny Education Trust Limited is seeking an HR Administrator on a 12-month fixed-term contract to support the HR team through a period of organisational transformation. The role focuses on implementing new HR and recruitment systems, data cleansing, and delivering high-quality administrative services.

You will handle data across systems, maintain trackers, manage the HR inbox, and support staff and managers with HR matters while meeting deadlines.