HR & Payroll Officer

Chalk Hill Group; Southampton; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Chalk Hill Group in Winchester seeks an experienced HR & Payroll Co-ordinator on a fixed-term basis (9-12 months) to deliver payroll, benefits and HR administration with accuracy and confidentiality.

You will coordinate monthly payroll using Sage Payroll, maintain PAYE and pensions, manage employee records, contracts and respond to staff queries, while ensuring GDPR compliance and up-to-date HR processes. Hybrid work offered after probation.

Qualifications

• Previous payroll administration experience.
• Good working knowledge of Sage Payroll.
• Previous HR administration experience.
• Strong attention to detail and a high level of confidentiality.
• Excellent organisational and communication skills.
• A proactive and reliable approach, with the ability to manage competing priorities.
• Good knowledge of UK payroll, PAYE, pensions and relevant employment legislation.

Responsibilities

• Coordinate the monthly payroll process using Sage Payroll, including data validation, statutory submissions, payments and employee communications.
• Maintain PAYE records and support year-end payroll processes, ensuring all statutory requirements and deadlines are met.
• Administer pensions, salary sacrifice arrangements, benefits, statutory payments and other employee benefit schemes.
• Provide first-line HR advice and administrative support to employees and managers on routine HR matters.
• Prepare and maintain employment contracts, correspondence, employee records and HR documentation.
• Support absence management, flexible working arrangements and employee review processes through accurate record keeping and reporting.
• Assist with payroll reconciliations, staff cost reporting, budgeting and workforce planning activities.
• Ensure employee data is maintained accurately and in compliance with GDPR and internal policies.

Skills

Payroll administration

HR administration

Confidentiality

Organisational skills

Communication skills

Prioritisation

Tools

Sage Payroll

Job description

Chalk Hill Group are seeking an experienced HR & Payroll Co-ordinator to join a growing consultancy firm, based in Winchester, on a fixed-term basis to provide maternity cover for 9-12 months. This is a varied role supporting the accurate and timely delivery of payroll, employee benefits and HR administration.

Working closely with the Financial Controller, you will play a key role in coordinating the monthly payroll cycle, administering employee benefits and supporting colleagues throughout the employee lifecycle. You will act as a trusted first point of contact for staff queries, ensuring payroll, records and HR processes are managed accurately, confidentially and in line with current legislation and best practice.

Key Responsibilities:

• Coordinate the monthly payroll process using Sage Payroll, including data validation, statutory submissions, payments and employee communications.
• Maintain PAYE records and support year-end payroll processes, ensuring all statutory requirements and deadlines are met.
• Administer pensions, salary sacrifice arrangements, benefits, statutory payments and other employee benefit schemes.
• Provide first-line HR advice and administrative support to employees and managers on routine HR matters.
• Prepare and maintain employment contracts, correspondence, employee records and HR documentation.
• Support absence management, flexible working arrangements and employee review processes through accurate record keeping and reporting.
• Assist with payroll reconciliations, staff cost reporting, budgeting and workforce planning activities.
• Ensure employee data is maintained accurately and in compliance with GDPR and internal policies.

What We're Looking For:

• Previous payroll administration experience.
• Good working knowledge of Sage Payroll.
• Previous HR administration experience.
• Strong attention to detail and a high level of confidentiality.
• Excellent organisational and communication skills.
• A proactive and reliable approach, with the ability to manage competing priorities.
• Good knowledge of UK payroll, PAYE, pensions and relevant employment legislation.

Hybrid working is on offer once you pass probation.