HR & Office Administrator | 9–5, Study Support & Benefits

Butler Rose; Macclesfield; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Salary £32,000

25 days leave

Bonus 10%

Health insurance

9am-5pm onsite

Onsite parking

Study support CIPD L5 & L7

Job summary

Butler Rose is seeking an organised HR Officer in Macclesfield (moving to Poynton). The role combines HR administration with office support, delivering accurate employee records, onboarding, recruitment coordination and routine queries.

The successful candidate will help maintain HR processes and contribute to a professional, responsive service. With a focus on confidentiality, the role includes payroll exposure, policy support, and general admin duties.

Qualifications

• At least three years' experience in an HR role or a position involving substantial HR administration.
• Good understanding of core HR processes, including recruitment, onboarding, employee records, absence management, probation, training and employee departures.
• A strong appreciation of confidentiality and the importance of handling personal and sensitive information appropriately.
• Payroll experience.
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines.
• A proactive and adaptable approach, with the ability to work independently while contributing positively to a team.
• An interest in further professional development, including a willingness to undertake CIPD Level 5 and/or Level 7 studies, with appropriate support available. Must be CIPD L3 currently.

Responsibilities

• Provide day-to-day HR administrative support to managers and employees, responding to routine queries and referring more complex matters to the appropriate person.
• Maintain accurate employee files, HR databases and confidential documentation, ensuring records are kept up to date.
• Prepare and process employee documentation relating to recruitment, new starters, probation reviews, changes to employment, absence, holidays and leavers.
• Assist with recruitment campaigns by drafting vacancy adverts, coordinating interviews, liaising with candidates and preparing relevant paperwork.
• Support onboarding and induction processes, ensuring required documentation, checks and records are completed.
• Maintain absence, annual leave and training records, following up on outstanding information and preparing basic reports as required.
• Assist with HR policies, procedures and internal communications, ensuring documentation is consistent, accurate and appropriately stored.
• Monitor shared inboxes, manage incoming requests and ensure enquiries are directed to the right person.
• Handle sensitive employee and business information with a high level of discretion and professionalism.
• Provide reception and front‑of‑house cover when needed, including welcoming visitors, answering calls and managing post.
• Help maintain an organised and welcoming office environment, coordinating office supplies, deliveries, refreshments and supplier arrangements.
• Assist with meeting preparation, including room setup, refreshments and documentation.
• Complete general administrative tasks such as data entry, scanning, filing and document management.
• Collate and maintain commission‑related data and supporting records, ensuring information is accurate and submitted within agreed timescales.
• Work collaboratively with colleagues, provide administrative cover when required and undertake other reasonable duties appropriate to the role.

Skills

HR administration

Payroll experience

Confidentiality

Organisational skills

Recruitment coordination

Education

CIPD Level 3

CIPD Level 5

CIPD Level 7

Tools

HR databases

HR software

Job description

Butler Rose is seeking an organised HR Officer in Macclesfield (moving to Poynton). The role combines HR administration with office support, delivering accurate employee records, onboarding, recruitment coordination and routine queries.

The successful candidate will help maintain HR processes and contribute to a professional, responsive service. With a focus on confidentiality, the role includes payroll exposure, policy support, and general admin duties.