Payroll & Office Administrator

Infovista; Guildford; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Sustainability programs

Innovative work environment

Job summary

A leading telecommunications firm is seeking an HR & Office Administrator in Guildford to oversee payroll, benefits, and office management. The role requires a certified degree in HR or Business, proven experience in a multinational environment, and strong communication skills. Key responsibilities include maintaining employee records, compliance with health and safety regulations, and coordinating HR initiatives. This full-time position offers an engaging work environment focused on innovation and employee wellbeing.

Qualifications

• Proven experience in HR, payroll, and office management roles, preferably in the software industry.
• Good understanding of HR best practices and employment legislation.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Oversee payroll, benefits, HR administration, and office management.
• Maintain employee records and conduct right-to-work checks.
• Coordinate background screening checks and immigration tasks.

Skills

Communication skills

Problem-solving skills

Interpersonal skills

Organizational behavior understanding

Education

Certified degree in Human Resources or Business Administration

Tools

HR software

Microsoft Office Suite

Job description

Join to apply for the HR & Office Administrator role at Infovista

Infovista is the leader in network lifecycle automation. The company develops unique software solutions that allow communications service providers (CSPs) and enterprises to eliminate complexity, drive productivity, reduce time-to-market and monetize new services like 5G, IoT and fixed networks.

Established in 1995 and owned by private equity firm Seven2 Partners, Infovista has a truly international footprint. Our 500+ professionals from 37 nationalities deliver our innovative solutions in more than 150 countries.

For more information, please visit www.infovista.com

The Role & Team

Infovista is seeking a dynamic and experienced professional to join our team based in Guildford. The successful candidate will play a vital role in creating and sustaining a positive working environment that promotes employee development, engagement, and retention.

The successful candidate will be responsible for overseeing various HR functions including but not limited to payroll, benefits, HR Administration and office management.

The ability to communicate effectively and collaborate with team members across departments will be essential in ensuring that our human resource initiatives align with our company's goals and values.

Key Responsibilities

Payroll Administration

• Prepare and check payroll files
• Prepare data for P11Ds (medical and EV scheme) and submit P11Ds to HMRC and issue to employees
• Prepare and submit PSA (PAYE Settlement Agreement)
• Check and log Commission/MBO files
• Manage online pension scheme (add/delete users), salary sacrifice scheme, upload monthly contributions and maintain company pension scheme and coordinate regular reviews with pension advisor
• Coordinate with broker for starters and leavers and coordinate annual review of the scheme with broker
• Coordinate annual review Life Insurance scheme with broker
• Maintain the salary extras portal and promote offers
• Check and approve monthly invoices for electric vehicle scheme and add new EV employees to payroll and complete annual EV data reporting to ADP and HMRC

HR Administration

• Maintain employee records: starters, leavers, vacation
• Conduct right-to-work checks and office induction
• Prepare employment contracts
• Download monthly vacation accrual reports and send to Finance
• Coordinate immigration tasks with Wright Hassell and GOV Sponsor Management System
• Coordinate background screening checks as required
• Coordinate apprenticeship tasks with HR, course provider, and Finance and manage apprenticeship portal and PAYE
• Maintain HR and Facilities areas for the UK, ensuring documents are up to date
• Administration of the employment recognition portal which include updating budgets, approving invoices, loading adhoc recognitions and monitoring funds.

Office Management

• Maintain office supplies and equipment
• Liaise with IT regarding ordering and allocation of IT equipment
• Manage annual renewal of Employers’ Liability Insurance
• Ensure health and safety compliance in the workplace, including risk assessments
• Liaise with landlord on site matters and emergency procedures
• Coordinate office events (food, hotels, meeting rooms)
• Coordinate office maintenance and cleaning
• Handle DHL and postal duties
• Request POs as required for HR and office needs and manage purchases, analyze monthly statements, and send to Finance
• Maintain mobile phone contracts), track SIMs, handsets, and new lines issued and allocate phone bill usage on monthly invoices

Qualifications

• Certified degree in Human Resources, Business Administration, or a related field.
• Proven experience working in a multinational environment in HR, payroll and office management roles, preferably in the computer software industry.
• Good understanding of organizational behavior, HR best practices, and employment legislation.
• Excellent communication and interpersonal skills, with the ability to build relationships and influence at all levels.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Proficiency in HR software and Microsoft Office Suite; experience with HRIS systems is a plus.
• Strong problem-solving skills and the ability to manage multiple tasks in a fast-paced environment.

Why Infovista?

Day after day, Infovista strengthens its position of global market leader in 5G and next-generation networks, focused on the growing network lifecycle automation requirements of our CSP and large enterprise customers. As part of our commitment to Infovista Employees we strive to create an environment offering

• Sustainability – environmental, social & governance programs (ESG Group)
• Innovative Environment – shape the future of next gen networks.

The Infovista Values

• Transparency – We operate faster, perform better and learn more when we are transparent with others. We create an inclusive culture where we demand, deliver and expect transparency
• Integrity – We will make Infovista an unstoppable force who act with integrity in everything we do
• Care – I care for my teammates, my customers and the communities I work in
• STRONGER TOGETHER – I know this is possible because as a team we are stronger together than any adversity we have or will face.
• Innovation – I strive to foster innovation by continuously seeking novel solutions that challenge the status quo and advance our company's mission

“At Infovista security is at our core. Working with industries like CSPs, Telecom, Finance, and Government, we prioritize data protection. All employees complete mandatory IT security training and receive ongoing updates to stay ahead of cyber threats. Join us and help safeguard what matters”

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Human Resources

Industry

Telecommunications