HR Data Reporting Officer

Tria; Basingstoke; On-site; GBP 40,000 - 44,000; Part time

Job summary

Tria is seeking an HR Data & Reporting Officer to join a large organisation undergoing significant transformation. This hands-on, three-month contract focuses on day-to-day management, validation and reporting of employee and organisational data.

Based in Basingstoke, the role requires onsite work two days per week. The contract is Inside IR35, paying £157 per day, with a strong emphasis on accurate data handling and reporting in Excel.

Qualifications

• Strong practical Microsoft Excel skills.
• Experience analysing and manipulating large datasets.
• Familiar with XLOOKUP/VLOOKUP, IF, PivotTables and conditional formatting.
• Experience identifying data discrepancies, duplicates and data-quality issues.
• Experience producing reports, management information or workforce reporting.
• Excellent attention to detail and a methodical approach to data.
• Confident handling confidential and sensitive information.
• Able to work independently and contribute quickly in a short-term assignment.

Responsibilities

• Maintain and update employee data within the HR system.
• Process lifecycle changes including starters, leavers, contract changes and internal moves.
• Run regular HR and workforce reports and analyse the data in Excel.
• Produce headcount and workforce reporting by department and other areas.
• Identify duplicates, missing or inaccurate records and investigate discrepancies.
• Validate and reconcile employee data across HR, Payroll and Finance systems.
• Produce scheduled and ad hoc management information and reports.
• Support data quality checks and ensure HR records are maintained accurately.
• Handle confidential employee information in line with data protection requirements.
• Support testing and data checks relating to system updates and improvements.
• Identify opportunities to improve reporting processes and reduce manual administration.

Skills

Excel skills

Data analysis

XLOOKUP/VLOOKUP

Data quality issues

Report generation

Attention to detail

Confidential data handling

Independent work

Tools

Power BI

Workday

Job description

HR Data & Reporting Officer

3 month contract Inside IR35 - £157 per day

Basingstoke - 2 days a week onsite

We're looking for an HR Data & Reporting Officer to join a large organisation undergoing significant transformation. This is a hands‑on, three‑month contract focused on the day‑to‑day management, validation and reporting of employee and organisational data.

Key responsibilities

• Maintain and update employee and organisational data within the HR system.
• Process employee lifecycle changes including starters, leavers, contract changes and internal moves.
• Run regular HR and workforce reports and analyse the data in Excel.
• Produce headcount and workforce reporting, including analysis by department and other organisational areas.
• Identify duplicate, missing or inaccurate records and investigate discrepancies.
• Validate and reconcile employee data across HR, Payroll and Finance systems.
• Produce scheduled and ad hoc management information and reports.
• Support data quality checks and ensure HR records are maintained accurately.
• Handle confidential employee information appropriately and in line with data protection requirements.
• Support testing and data checks relating to system updates and improvements.
• Identify opportunities to improve reporting processes and reduce manual administration.

What we're looking for

Essential:

• Strong practical Microsoft Excel skills.
• Experience analysing and manipulating large datasets.
• Confident using functions such as XLOOKUP/VLOOKUP, IF formulas, PivotTables and conditional formatting.
• Experience identifying data discrepancies, duplicates and data-quality issues.
• Experience producing reports, management information or workforce reporting.
• Excellent attention to detail and a methodical approach to data.
• Comfortable handling confidential and sensitive information.
• Able to work independently and contribute quickly in a short-term assignment.

Desirable:

• Experience using Workday or another HRIS.
• Previous experience working with HR, employee or workforce data.
• Experience with HR/payroll systems.
• Power BI or other reporting/BI tools.
• Experience with data reconciliation and process improvement.

This is a practical, hands‑on role, so we're particularly interested in candidates who are comfortable getting into the detail of employee data, running reports, investigating discrepancies and working with Excel on a daily basis