HR Data Assistant

Platform Housing Group; Worcester; Hybrid; GBP 26,000 - 28,000; Full time

Job summary

Platform Housing Group is seeking an HR Establishment Data Assistant to manage Establishment data within the HR system, providing admin and system support and maintaining data quality. The role is home based with occasional travel to Group offices for meetings and data checks.

You will work within the HRIS team to ensure accurate establishment structures, support data processing, and help drive continuous improvement across Establishment processes.

Qualifications

• Demonstrable experience of administering an integrated HR/Payroll system.
• Experience of working with HR systems and data, use of iTrent would be ideal.

Responsibilities

• Create, amend and maintain Establishment posts and positions within the HR system (iTrent), ensuring accuracy and alignment with approved structures.
• Review large volumes of Establishment and organisational data, carrying out integrity checks to identify gaps, inconsistencies or anomalies.
• Liaise with HRIS colleagues to process system updates, structural changes and Establishment adjustments in a timely and controlled manner.
• Support senior HR colleagues by actioning system changes, analysing data, and identifying anomalies or inconsistencies that require clarification.
• Contribute to continuous improvement by questioning existing processes, suggesting enhancements, and applying logical thinking to resolve issues.
• Work collaboratively with the HR Establishment Lead and wider HRIS team to maintain a robust, well‑controlled Establishment structure within the HR system.
• Contribute ideas for improving Establishment processes, data flows and system controls.
• Apply analytical and logical thinking to anticipate downstream impacts of Establishment changes.

Skills

HR system administration

HR data analysis

GDPR awareness

MS Excel

Team collaboration

Attention to detail

Education

Experience in HR/Payroll systems

Tools

iTrent

Job description

HR Establishment Data Assistant £25,510 - £28,344 per annum (depending on experience) Home based, commutable distance to Worcester/Birmingham for occasional travel as required Permanent, Full Time

Are you experienced in HR with a passion for HR systems & data, an analytical mindset and the ability to implement processes and contribute to continuous improvement?

If so, we currently have a fantastic opportunity for an HR Establishment Data Assistant to join and provide high‑quality administrative and system support within the HR Information Systems team, with a specific focus on maintaining and improving the organisation's Establishment data and processes. If you're looking for a role where your contribution will be valued, your ideas welcomed, and where you can help deliver quality people experiences, in a supportive and forward‑thinking team, then we'd love to hear from you. If you'd like further information about the role, please email [e-mail]

As our HR Establishment Data Assistant, you will:

• Create, amend and maintain Establishment posts and positions within the HR system (iTrent), ensuring accuracy and alignment with approved structures.
• Review large volumes of Establishment and organisational data, carrying out integrity checks to identify gaps, inconsistencies or anomalies.
• Liaise with HRIS colleagues to process system updates, structural changes and Establishment adjustments in a timely and controlled manner.
• Support senior HR colleagues by actioning system changes, analysing data, and identifying anomalies or inconsistencies that require clarification.
• Contribute to continuous improvement by questioning existing processes, suggesting enhancements, and applying logical thinking to resolve issues.
• Work collaboratively with the HR Establishment Lead and wider HRIS team to maintain a robust, well‑controlled Establishment structure within the HR system.
• Contribute ideas for improving Establishment processes, data flows and system controls.
• Apply analytical and logical thinking to anticipate downstream impacts of Establishment changes.

What are we looking for?

• Demonstrable experience of administering an integrated HR/Payroll system
• Experience of working with HR systems and data, use of iTrent would be ideal

• Effective verbal, written and interpersonal skills to communicate confidently at all levels, whilst maintaining good working relationships with a diverse range of people
• Working effectively as part of a small team, able to work accurately to tight deadlines
• Experience of working with HR policies and procedures
• Knowledge of GDPR and other legislation applicable to information management
• Intermediate knowledge of Microsoft Office products (Word, Excel)
• Strong analytical and problem‑solving skills
• Inquisitive nature, able to analyse data and confidence to challenge

While this role is home based, you should be within a commutable distance to travel occasionally to Group offices and other locations as required. Our Group offices are located at Birmingham Business Park Solihull and Central Park, Worcester.

Closing date for applications is 21st October with face‑to‑face interviews to be scheduled at our Birmingham office for those shortlisted.

We encourage early applications, as we may close the advert ahead of the advertised closing date if we receive a high volume of interest.

Recruitment agency support is not required, any speculative CVs will be treated as direct candidates.