HR Coordinator

KCLSU; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

KCLSU is seeking an HR Coordinator to manage HR processes, support recruitment, and provide guidance on HR policies. The role involves maintaining HR records, coordinating training, and ensuring compliance with regulations. Ideal candidates will be eligible to work in the UK and possess strong communication skills.

Qualifications

• Eligible to work in the UK.
• National Insurance number or in the process of applying.
• Not a trustee of King’s College London Students’ Union.

Responsibilities

• Administer HR processes including payroll and recruitment.
• Provide advice on HR policies and procedures.
• Coordinate training sessions and maintain employee records.

Skills

HR processes

Recruitment

Payroll

GDPR compliance

Communication

Job description

Thank you for your interest in the HR Coordinator role at Kings College Students' Union.

Role Specific Responsibilities

1. Be the first point of contact for general HR and recruitment queries.
2. Administer all key HR processes, including maintaining HR records, managing starters, leavers, contract changes, inductions, various types of leave, payroll processes, and recruitment.
3. Provide routine advice to colleagues and managers on policies and procedures such as absence, annual leave, recruitment, probation, and payroll.
4. Assist in developing and implementing process improvements for our people processes to enhance efficiency and effectiveness.
5. Maintain the HR Hub (our intranet page) to ensure information is current and accessible.
6. Assist in producing key reports related to KPIs, diversity, workforce monitoring, absence, and turnover data.
7. Coordinate and generate reports from exit interviews and recruitment data.
8. Work closely with our outsourced payroll bureau to ensure payroll routines are followed and payments are accurate and timely, complying with HMRC and contractual regulations.
9. Administer the recruitment process using our Applicant Tracking System (ATS), guiding hiring managers and ensuring inclusive recruitment practices aligned with our values.
10. Maintain accurate employee records securely, including HR, absence, and training records.
11. Coordinate training sessions and events for colleagues and line managers, including inductions, staff meetings, and development days.
12. Support the development and delivery of the people strategy to foster a supportive and developmental environment for our staff and student members.
13. Take notes at meetings, including formal staff processes and other relevant meetings.
14. Operate within KCLSU policies and external frameworks such as GDPR and Right to Work compliance.
15. Collaborate effectively with colleagues across all levels and teams.
16. Provide advice and guidance on processes and systems including HRIS, Payroll, and ATS.
17. Offer technical support to optimize and troubleshoot our systems as needed.

Please read more about this vacancy by reviewing our KCLSU Recruitment Pack and Job Description document.

Application Process:

Please complete an application form and an equal opportunities monitoring form, then email them directly to our HR email. Do not send CVs or submit applications in PDF format, as these will not be considered.

At KCLSU, Equality, Diversity, and Inclusion are central to our values. We welcome diverse applicants and are open to discussing flexible working arrangements. Reasonable adjustments will be provided for candidates with disabilities throughout the recruitment process.

Eligibility:

To apply, you must:

• Be eligible to work in the UK and provide proof upon request.
• Have a National Insurance number or be in the process of applying for one.
• Not be a trustee of King’s College London Students’ Union. Trustees should not apply during their term of office, but ex-trustees may apply after completing their tenure, with specific conditions.