HR Co-ordinator

Kraken Technology Group Limited; Fareham; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Bank holidays

Flexi working

Private Medical Insurance

Pension 5% employer

Life assurance 3x salary

Group Income Protection

Health Care Cash Plan

Cycle to Work Scheme

Electric Car Scheme

Employee Assistance Program

Job summary

Kraken Works Limited is seeking an HR Co-ordinator to provide reliable administrative support across the employee lifecycle. You will manage contractual documentation, onboarding, benefits, HR systems and routine HR queries, working closely with the HR Director to ensure accurate records and a welcoming employee experience.

The role covers data handling, templates maintenance, and participation in HR projects as the company grows, with extensive involvement in AccessHR workflows and benefits

Qualifications

• CIPD Level 3 qualification, or equivalent practical HR experience.
• Recent experience in HR administration across the employee lifecycle.
• Good understanding of UK employment legislation relevant to HR administration.
• Experience preparing employment contracts, offer letters and other HR documentation.
• Experience onboarding and pre-employment processes.

Responsibilities

• Prepare employment documentation, including offer letters and contracts.
• Co-ordinate onboarding for new starters, including pre-employment checks.
• Maintain accurate employee records in AccessHR and other systems.
• Administer employee benefits portals and assist with enquiries.
• Provide recruitment administration and interview coordination when required.
• Support HR projects and maintenance of templates and content.

Skills

HR administration

Attention to detail

Interpersonal communication

Data confidentiality

Microsoft Office

Education

CIPD Level 3 or equivalent

Higher CIPD qualification / CIPD membership (desirable)

Tools

AccessHR

HR systems

Excel

Job description

The HR Co-ordinator will provide reliable and responsive administrative support throughout the employee lifecycle, helping the HR function deliver an accurate, organised and positive service to employees and managers. Working closely with the HR Director, the role will support contractual documentation, onboarding, employee benefits, HR systems and routine day-to-day HR queries.

This is a varied, hands-on role within a rapidly changing and growing business. The successful candidate will help maintain accurate employee records and effective HR processes, support the implementation and ongoing use of AccessHR, and contribute to a consistent and welcoming employee experience.

Prepare accurate employment documentation, including offer letters, contracts, contractual amendments, probation correspondence and other routine HR letters, using approved templates. Co-ordinate the onboarding process for new starters, including pre-employment checks, joining instructions, induction arrangements and ensuring required documentation is completed and retained. Maintain accurate and up to date employee records within AccessHR and other relevant systems, ensuring data is entered promptly and handled confidentially. Support the implementation and ongoing administration of AccessHR, helping to keep workflows, employee information and HR documentation organised and current. Help administer the employee benefits portal, ensuring benefit information is clear, accurate and accessible, and support employees with routine benefit queries and enrolment processes. Provide administrative support for employee benefits, including private medical insurance, group life assurance, pension and other company benefits, liaising with providers where required. Act as a friendly first point of contact for routine HR questions, resolving straightforward queries and referring more complex or sensitive matters to the HR Director. Support employee lifecycle processes, including changes to terms, family leave administration, probation reviews, leavers and exit documentation. Provide recruitment administration when required, including arranging interviews, communicating with candidates and preparing recruitment documentation. Support the review and maintenance of HR templates, guidance and portal content so information remains clear, consistent and up to date. Contribute to HR projects and continuous improvement activities as the company grows.

CIPD Level 3 qualification, or equivalent practical HR experience. Recent experience in HR administration across the employee lifecycle, including some exposure to straightforward employee relations matters. Training can be provided to develop employee relations knowledge. A good working understanding of UK employment legislation relevant to HR administration. Previous experience in an HR, people administration role, or a relevant HR qualification with demonstrable administrative experience. Experience preparing employment contracts, offer letters and other contractual documentation. Experience co-ordinating onboarding and pre-employment processes. Excellent attention to detail, with the ability to prepare accurate documentation and maintain reliable employee records. A methodical and well organised approach, with the ability to manage competing priorities, follow tasks through and meet deadlines. Excellent interpersonal and communication skills, with a friendly, helpful and professional approach to employees and managers at all levels. Ability to handle personal and sensitive information with discretion, confidentiality and sound judgement. Comfortable working in a fast paced, rapidly changing and scaling organisation. Confident using Microsoft Office and able to learn new HR systems quickly. A practical, proactive approach, with the confidence to resolve routine issues and recognise when a matter should be escalated. Eligibility to work in the UK. Hold a valid UK driving licence and be able to travel as required for the role.

A higher-level CIPD qualification, CIPD membership, or active study towards either. Experience administering employee benefits and liaising with benefit providers. Experience of AccessHR would be particularly helpful. Basic understanding of UK employment practices and data protection requirements relevant to HR administration. Experience working within a growing SME, scale up, engineering, manufacturing, technology or defence related environment.

Be punctual and manage workload effectively to meet deadlines and priorities. Clearly convey ideas and information while actively listening to others. Work well with colleagues to achieve common goals and support team members as needed. Identify issues and develop practical solutions in a timely manner. Maintain a high standard of conduct, respecting confidentiality and addressing challenges respectfully. Ensure work is accurate, thorough and free from errors through careful review. Take ownership of tasks, following through on commitments. Maintain professionalism in all interactions.

Join a growing and innovative maritime technology business. Gain exposure to the full employee lifecycle in a fast-paced environment. Work closely with senior leaders and employees across the organisation. Support the development of HR systems, processes and employee experience initiatives. Be involved in a variety of HR activities, projects and continuous improvement initiatives. Develop your HR career within an ambitious and rapidly growing company.

• 25 days holiday per year, plus paid bank holiday
• After two years’ consecutive service, one additional day’s annual leave up to a maximum of five additional days annual leave
• Holiday buy/sell, up to five days per calendar year
• Flexi working, core hours 10:00 to 15:00, subject to departmental requirements
• Private Medical Insurance with optional family cover
• Pension scheme with a 5% employer contribution, there is no cap on the employee contribution level
• Life assurance 3x salary
• Group Income Protection
• Health Care Cash Plan
• Cycle to Work Scheme
• Electric Car Scheme
• Employee Assistance Program (EAP) providing mental health and wellbeing support
• Professional membership reimbursement

Due to the nature of our work many of our roles require a UK nationality and the ability to obtain a security clearance. Applicants who accept a conditional offer of employment must meet the requirement of right to work in the UK and must meet eligibility requirements for access to classified information and will be subject to Government security checks.

Kraken Works Limited is proud to be an Equal Opportunity Employer. We are committed to maintaining a workplace that is free from unlawful discrimination and offers equal opportunities to all. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.