HR Business Analyst

Squareone; Greater London; On-site; GBP 73,000 - 95,000; Full time

Job summary

Square One Resources Limited is seeking an HR Business Analyst to translate HR documents and policies into structured digital forms and end-to-end processes, connecting with Microsoft Dynamics 365. The role focuses on mapping forms, data and workflows, with workshops and testing to validate requirements.

Key duties include capturing as-is and to-be HR processes, drafting user stories, and collaborating with policy owners and the build team to ensure accurate, efficient HR self-service forms.

Qualifications

• Proven experience as a Business Analyst on HR or HR systems projects.
• Strong knowledge of HR processes across the employee lifecycle.
• Experience of process mapping using BPMN or swimlane diagrams.
• Experience of requirements gathering, user stories and data mapping.
• Confident stakeholder engagement and workshop facilitation.
• Desirable: experience with Microsoft Dynamics 365 or similar HR system.

Responsibilities

• Review HR documents, forms and policies and map them into digital forms and end-to-end processes.
• Capture current-state and future-state HR processes, including approvals and hand-offs.
• Define data fields and map to Dynamics 365 entities and fields.
• Write user stories, acceptance criteria and process documentation for the build team.
• Run workshops with HR policy owners and technical colleagues to confirm requirements.
• Identify opportunities to simplify or remove redundant forms and steps.
• Support testing to ensure built forms and workflows meet requirements.

Skills

HR domain experience

BPMN/Swimlane mapping

Requirements gathering

Stakeholder engagement

Workshop facilitation

Data mapping

HR processes knowledge

Tools

Microsoft Dynamics 365

Job description

Job Title: HR Business Analyst
Location: London - 3 days per week onsite
Salary/Rate: £455 per day inside IR35
Start Date: 30/11/2026
Job Type: Contract - 6 months initially

The client is building a simple HR self-service hub through which staff can complete HR forms online, with the submitted data flowing directly into Microsoft Dynamics 365 (D365).

As an HR Business Analyst, you will translate the existing HR documents and policies into structured digital forms and the business processes behind them.

Key responsibilities

• Review existing HR documents, forms and policies, and map them into digital forms and end-to-end business processes.
• Capture current-state ("as is") and future-state ("to be") HR processes, including approvals, routing and hand-offs.
• Define the data fields each form must capture and map them to the corresponding D365 entities and fields.
• Write clear user stories, acceptance criteria and process documentation for the build team.
• Run workshops with HR policy owners, HR operations and technical colleagues to confirm requirements.
• Identify opportunities to simplify, standardise or remove redundant forms and steps.
• Support testing by confirming that built forms and workflows meet the agreed requirements.
• Essential skills and experience
• Proven experience as a Business Analyst on HR, people or HR systems projects.
• Strong working knowledge of HR processes across the employee lifecycle (for example, joiners, movers and leavers, absence, contractual changes).
• Experience of process mapping using recognised notation such as BPMN or swimlane diagrams.
• Experience of requirements gathering, user stories and data mapping.
• Confident stakeholder engagement and workshop facilitation.
• Desirable
• Experience with Microsoft Dynamics 365, or another HR or case management platform.
• Experience of HR self-service portals or digitising paper-based forms.
  

Disclaimer
Notwithstanding any guidelines given to level of experience sought, we will consider candidates from outside this range if they can demonstrate the necessary competencies.
Square One is acting as both an employment agency and an employment business, and is an equal opportunities recruitment business. Square One embraces diversity and will treat everyone equally. Please see our website for our full diversity statement.