HR Assistant

London Academy for Applied Technology; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

London Academy for Applied Technology in London is seeking an HR Assistant to provide administrative and coordination support across HR functions.

The HR Assistant will support the HR Manager with accurate maintenance of employee records, recruitment, onboarding, staff engagement, and staff compliance in day-to-day HR operations. This role also covers HR data management and ensuring GDPR compliance across records.

Responsibilities

• Maintain accurate and up-to-date employee records (electronic and physical).
• Ensure staff files include all required documentation (e.g. right-to-work, references, DBS, contracts).
• Monitor HR databases and systems (leave, absences, training logs).
• Ensure GDPR data protection compliance in HR record-keeping.

Job description

Department: Human Resource and Operations

Reports to: Human Resource Manager

Location: London Academy for Applied Technology, Tower Hill

Contract Type: Full-Time

The London Academy for Applied Technology (LAAT) is a dynamic and rapidly growing higher education institution delivering undergraduate programmes in Business, in partnership with Plymouth Marjon University. LAAT is committed to widening participation and delivering an outstanding student experience underpinned by high-quality teaching and robust governance.

Job Purpose

This is a new and exciting position designed to support the continued growth and success of LAAT.

The HR Assistant will provide administrative and coordination support across HR functions.

Primarily, they will support the HR Manager in ensuring accurate maintenance of employee records, recruitment, onboarding, staff engagement, assists with staff compliance and training records, and contributes to the smooth running of day-to-day HR operations.

Key Responsibilities

Human Resources Administration

Employee Records & Data Management

• Maintain accurate and up-to-date employee records (electronic and physical).
• Ensure staff files include all required documentation (e.g. right-to-work, references, DBS, contracts).
• Monitor and update HR databases and systems (e.g. leave, absences, training logs).
• Ensure compliance with data protection laws (GDPR) in all HR record-keeping.

Recruitment & Onboarding

Support the end-to-end recruitment process, including:

• Posting job adverts.
• Scheduling interviews.
• Coordinating candidate communications.
• Process pre-employment checks: right to work, references, DBS, qualifications.
• Prepare and issue offer letters and contracts.
• Organise and support new employee inductions and onboarding.

Contracts & Documentation

• Draft and manage employment-related correspondence (contracts, amendments, letters).
• Track and support probation reviews, contract renewals, and appraisals.
• Maintain templates for HR documents, ensuring consistency and compliance.

Absence & Leave Management

• Monitor employee absences and annual leave using HR systems or spreadsheets.
• Record sickness and other types of leave in line with policy.
• Flag and escalat issues such as repeated absences or unapproved leave.

Training & Compliance

• Track and schedule mandatory training (e.g. safeguarding, Prevent, GDPR).
• Maintain CPD logs and training records for all staff.
• Assist in coordinating staff development sessions and evaluations.

Payroll & Benefits Support

• Collate and verify monthly payroll data (hours, absences, new starters/leavers).
• Liaise with payroll provider or Finance to ensure timely salary processing.