HR Assistant

Confidential; Egham; On-site; GBP 23,000 - 32,000; Full time

Job summary

Confidential in Egham, Surrey is seeking an experienced HR Assistant to join their HR team. The role supports the full employee lifecycle from recruitment and onboarding through to changes, absence management and departures, in a proactive and organised manner.

You will provide day-to-day HR advice and administrative support, handling sensitive information with discretion, and work alongside HR Officers to deliver a professional HR service within tight deadlines.

Qualifications

• Experience in a generalist HR administration or administration role.
• Confidence using HR and payroll systems, online recruitment platforms, and Microsoft Office (Word/Excel).
• Experience handling sensitive and confidential employee information.
• Excellent organizational skills and ability to prioritise competing demands.
• Strong communication and interpersonal skills.
• Attention to detail and high accuracy.
• Able to work independently and in a team to tight deadlines.
• Proactive, flexible and customer-focused approach.

Responsibilities

• Provide first-line HR advice and guidance to managers and employees on generalist HR matters.
• Support recruitment and onboarding processes, including pre-employment checks.
• Process HR transactions, including new starters, contract changes, probation reviews, extensions and leavers.
• Prepare and issue employment contracts and HR documentation.
• Maintain accurate employee records and payroll information.
• Support absence management processes and ensure records are accurate.
• Provide administrative support for employee relations meetings (disciplinary, grievance, absence management).
• Utilise HR, payroll, recruitment and finance systems to maintain records and process information.
• Contribute to improving HR processes and service delivery within the HR team.

Skills

General HR administration

MS Word

MS Excel

Payroll systems

Recruitment

Onboarding

Confidentiality

Attention to detail

Communication

Tools

HRIS system

Payroll software

Job description

HR Assistant

Location: Egham, Surrey
Salary: Competitive, dependent on experience
Job Type: Full-time
Job Reference: HR Assistant

Are you an experienced HR Administrator or Administrator looking for your next career opportunity?

Our client, a well-established organisation based in Egham, is seeking a proactive, organised and customer-focused HR Assistant to join their busy Human Resources team.

This is a fantastic opportunity to join a professional and supportive HR environment, where you will play an important role in delivering an effective HR service and supporting employees and managers across the organisation.

Working alongside HR Officers and other HR colleagues, you will provide day-to-day HR advice and administrative support across the full employee lifecycle, covering everything from recruitment and onboarding through to contractual changes, absence management and employee departures.

Key Responsibilities

• Provide first-line HR advice and guidance to managers and employees on generalist HR matters.
• Support recruitment and selection processes, including pre-employment and statutory checks.
• Process HR transactions, including new starters, contract changes, probation reviews, extensions and leavers.
• Prepare and issue employment contracts, confirmation letters and other HR documentation.
• Maintain accurate employee records and ensure payroll information is processed correctly and within deadlines.
• Support absence management processes and ensure relevant information is recorded accurately.
• Provide administrative support for employee relations meetings, including disciplinary, grievance, capability and absence management meetings.
• Utilise HR, payroll, recruitment and finance systems to maintain accurate records and process employee information.
• Contribute to improving HR processes and service delivery, working collaboratively with the wider HR team.

We are looking for someone with a strong background in HR administration who can demonstrate:

• Experience working in a generalist HR administration or Administration role
• Confidence using HR and payroll systems, online recruitment platforms and Microsoft Office, particularly Word and Excel.
• Experience handling sensitive and confidential employee information.
• Excellent organisational skills and the ability to prioritise competing demands.
• Strong communication and interpersonal skills.
• Exceptional attention to detail and a high standard of accuracy.
• The ability to work independently and as part of a team, often working to tight deadlines.
• A proactive, flexible and customer-focused approach.