HR Assistant

Harley Haddow; City of Edinburgh; On-site; GBP 24,000 - 32,000; Full time

Job summary

Harley Haddow in Edinburgh is seeking an HR Assistant to manage HR administration across the employee lifecycle, from recruitment to exit. You will work with the HR Advisor and HR Manager to enhance the employee experience, culture, and policy compliance.

Key duties include onboarding/offboarding, recruitment support, and benefits/payroll coordination, with involvement in HR projects and policy updates. The role requires strong IT and communication skills and a collaborative team mindset.

Qualifications

• Relevant HR qualification and/or experience of HR administration.
• Excellent IT skills with MS Office.
• Strong communication skills and ability to liaise at all levels.
• Ability to work within a team and meet deadlines.
• Proactive and enthusiastic attitude.

Responsibilities

• HR administration, including maintaining staff files, HR procedures, and correspondence.
• Providing HR support to staff as required.
• Recruitment support, including managing the ATS system and candidate journey.
• Onboarding and offboarding processes.
• Reviewing and improving the employee experience.
• Assisting with compliance, policy updates, and projects.
• Supporting benefits administration and HR-related payroll processes.

Skills

Strong communication

Teamwork

Prioritisation

Confidentiality

Proactive attitude

Education

HR qualification/HR admin

Tools

HiBob

Job description

Vacancy

HR Assistant

Location: Edinburgh || Contract:Permanent || Salary:Competitive

Our Edinburgh office is situated in the heart of the bustling city centre, with panoramic views of the castle, gardens and Princes Street below. The office is always alive with activity as it houses a 65-strong team consisting of mechanical, electrical, civil, structural and support teams. The office's open plan kitchen and staff break out area often plays host to our team's socialising time, whether it's over a morning coffee, lunch or after work unwind.

Purpose

You will be responsible for HR administration and managing the employee life cycle throughout the entire employee journey with Harley Haddow, from recruitment to exit. Your role is essential in ensuring a smooth and efficient HR function that supports both employees and the business.

Working alongside the HR Advisor and HR Manager, you will be involved in developing and improving all aspects of the employee experience, including culture, communication, staff engagement, learning and development, and policy and procedure. Additionally, you will ensure compliance with employment legislation and undertake HR projects.

Roles and Responsibilities

Key Areas of Focus

• HR administration, including maintaining staff files, HR procedures, and correspondence.
• Providing HR support to staff as required.
• Recruitment support, including managing the ATS system and candidate journey.
• Onboarding and offboarding processes.
• Reviewing and improving the employee experience.
• Assisting with compliance, policy updates, and projects.
• Supporting benefits administration and HR-related payroll processes.

Primary Responsibilites

• Handling general HR queries from employees.
• Using HiBob and other systems to manage HR processes efficiently.
• Ensuring information is accurate and up to date.
• Providing HR assistance, including employee documentation, contract amendments, and policy guidance.
• Monitoring and managing HR & Recruitment inboxes.
• Assisting with onboarding and offboarding processes, including induction, contracts and pre-employment checks.
• Managing the ATS system, tracking candidates, and communicating with applicants to ensure the best candidate experience.
• Supporting the HR Manager and HR Advisor with employee relations minute taking.
• Assisting in coordinating training and professional development initiatives.
• Supporting HR projects such as induction and policy updates.
• Ensuring compliance with UK employment law and company policies.

Role Requirements - Professional & Technical

Knowledge & Experience

• Relevant HR qualification and/or experience of HR administration
• Excellent IT skills with experience of MS Office Suite
• Strong communication skills - listening, note/minute taking and emails
• Ability to work within a team
• Ability to prioritise work and meet deadlines
• Ability to liaise with others at all levels
• Ability to maintain confidentiality.
• Proactive and enthusiastic attitude

We offer an industry-leading environment of engineering experts and the chance to work on a huge range of projects and sectors throughout the UK.