HR Advisor

Klipboard; Leeds; On-site; GBP 42,000 - 58,000; Full time

Job summary

Klipboard is seeking a People & Office Manager to provide regional HR support, manage employee relations, and coordinate office operations. You will advise on employment law across regions, coach managers, and help roll out HR policies to sustain compliant and engaging teams.

The role includes coordinating global mobility, supporting health and safety, and maintaining confidentiality while working within a matrix, global organisation.

Qualifications

• Recognised HR qualification or equivalent experience.
• Strong experience in employee relations and regional labour law.
• Excellent written and verbal communication skills.
• Discretion and high level of confidentiality are essential.

Responsibilities

• Provide regional HR support to Employees, Managers and People Partners.
• Manage long-term absence cases and employee relations issues.
• Assist with integration of employees after acquisitions.
• Advise on regional best practice and employment law.
• Develop and roll out HR policies and processes.
• Coach managers and staff on performance management.
• Support global mobility and travel compliance.
• Coordinate office management and facilities tasks.
• Ensure health, safety and data protection requirements are followed.

Skills

HR knowledge

Employee relations

Labour law (regional focus)

Communication

Coaching

Confidentiality

Attention to detail

Change management

Matrix/global experience

Education

HR qualification/accreditation or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Klipboard provides specialist software, services and support to deliver fully integrated trading and business management solutions to companies in the distributive trade - wherever they are in the world. With a unique depth of knowledge and experience in ERP/SaaS solutions, Klipboard has a wide range of clients includes wholesalers, distributors, merchants and retailers from small traders to multinational enterprises. Klipboard has offices in the UK, Ireland, The Netherlands, South Africa, Kenya and North America. Our mission is simple: to design and deliver high performance, integrated ERP solutions that enable our distributive trade customers to source effectively, stock efficiently, sell profitably and service competitively.

Klipboard is a global, growing business that embraces AI and emerging technologies to enhance customer outcomes, collaboration, and continuous improvement. We're looking for people who are curious about or fluid with AI, open to change, and excited to learn how technology can improve the way we work and help our customers which is always supported by strong human insight and communication.

Key Responsibilities:

• Using your expertise in regional law and best practice you will be supporting Employees, Managers and People Business Partners within their defined region(s).

Duties include:

• Management, tracking and support on long-term absence cases.
• Management, tracking and resolution of employee relations issues, investigations, consultations, disciplinaries, grievances, conduct, competency, appeals, complaints and the like.
• Supporting the business with the successful integration of employees within newly acquired businesses.
• Advising other members of the People Team and the business on regional best practice and employment law.
• Creating, reviewing, assisting and rolling out HR policies, processes and procedures.
• Advising on employee disputes.
• Coaching managers and employees on performance management.
• Driving, collaborating and supporting initiatives to improve employee engagement, retention and morale.
• Escalate complex or high-risk employee issues to People Business Partners, as required.
• Working alongside the People Business Partners to coordinate global mobility and global travel activities, ensuring paperwork is completed in line with legal requirements for visas, work permits or similar documents. Including the update of information held by government or official agencies and renewals.
• Liaising with Reward with regard to any health and wellbeing initiatives, as required.
• Any other duties as requested by the Head of HRM commensurate with the role.

Office Management Responsibilities

• Managing stationery, kitchen and cleaning supplies within budget; maintaining office equipment and arranging repairs.
• Completing a morning office walk-around, checking that shared-space rules are followed and ensuring dishwashers are emptied before the team arrives.
• Coordinating suppliers, cleaners, landlords and maintenance teams; managing contracts, obtaining quotes and recommending options.
• Reporting and following up on building, heating, lighting and security issues with the onsite security/supervisor team.
• Maintaining records, filing systems and shared calendars; arranging company events and supporting new-starter workspace, equipment and account setup.
• Acting as the office contact for staff and supporting compliance with health, safety and data protection requirements.
• Communicating and reinforcing office policies, including shared spaces, safety and security; keeping notices current and escalating matters outside agreed boundaries.

Skills, Knowledge and Experience

• Recognised Human Resources Qualification/Accreditation or equivalent experience
• Proven experience of working within a HR role with a strong employee relations element/focus
• Significant, up-to-date knowledge of best practice and labour/employment law within your required region(s)
• Proficient with Microsoft Office, in particular Word, Excel & PowerPoint
• Possess high levels of confidentiality
• Good attention to detail and accuracy
• An understanding of the impact of change on employees
• Excellent communication, inter-personal, coaching and influencing skills
• Flexible attitude
• Experience of working within a matrix, global or complex business structure would be advantageous

Company Info

You may also have seen from our recent posts that we are excited to begin sharing our new company name - Klipboard. Kerridge Commercial Systems (KCS) is becoming Klipboard and our new brand is designed to bring together our expertise across distribution, automotive, retail, rental, transport management, manufacturing, and field service management. We have offices based across the world and we are looking for talented individuals to join our growing teams. Due to our growth over the last few years it is an exciting t